N.J. Admin. Code § 7:3-6.6

Current through Register Vol. 56, No. 21, November 4, 2024

Section 7:3-6.6 - Authority and responsibilities of the Chair

(a) Annually, after consulting with members at a regularly scheduled meeting, the Chair shall establish a schedule of Committee meetings, which shall provide for no fewer than three meetings per calendar year, and which shall fix the time and place of the meetings.

(b) The Chair shall prepare and distribute an agenda prior to each meeting and shall preside over the meeting.

(c) The Chair may call special meetings of the Committee on not less than 10 days' notice to each member, when the Chair determines such a meeting is necessary or advisable.

(d) Subject to Committee vote, the Chair may:

1. Establish a sub-committee for an assigned purpose, name a member to head the sub-committee, assign responsibilities to the sub-committee, and specify deadlines and obligations of the sub-committee to report to the Committee as a whole; and

2. Dissolve a sub-committee when its work is complete or it is otherwise no longer needed.

(e) Subject to Committee vote, the Chair may:

1. Establish one or more temporary officer positions, specify the duties of the position, and assign a member to the position; and

2. Eliminate any temporary officer position at the end of the term of the incumbent on the Committee or whenever the Chair determines that the position is no longer needed.

(f) The Chair shall sign, on behalf of the Committee, reports, letters, and other documents approved by the Committee.

(g) The Chair shall track the participation and terms of Committee members and may request that the Commissioner:

1. Dismiss, and thereafter replace, an appointed member who does not attend three or more meetings in a calendar year, or three consecutive meetings;

2. Replace a member who resigns or who is dismissed by the Commissioner; and

3. Reappoint or replace a member whose term expires.

(h) The Chair shall ensure that the following are made and maintained in accordance with the applicable requirements for retention and disposition of public records at N.J.A.C. 15:3:

1. Records of members' attendance at Committee meetings;

2. Minutes of all Committee meetings;

3. Reports and other such products of the Committee conveying its advice and/or recommendations pursuant to N.J.A.C. 7:3-6.4, together with any and all supporting documentation; and

4. Committee correspondence.

N.J. Admin. Code § 7:3-6.6

Adopted by 49 N.J.R. 3824(a), effective 12/18/2017