N.J. Admin. Code § 5:71-3.4

Current through Register Vol. 56, No. 23, December 2, 2024

Section 5:71-3.4 - Records

(a) The local enforcing agency shall maintain a central file system for each property, building or use that requires a periodic inspection or a permit.

1. The files shall contain all information, including inspection reports, correspondence, notices and orders, and so forth, relevant to each property, building or use.

2. The files shall contain, or indicate the storage location of, all plans and reports too bulky for inclusion in the central file.

3. The files and records of the local enforcing agency shall be open to Division review and audit and public inspection at reasonable times.

4. File copies of all documents shall be retained in the official records as provided by law. Electronic files are also permissible, provided the local enforcement agency acts consistently with any and all retention rules and as required by the Bureau of Records Management within the New Jersey Department of the Treasury, Division of Revenue and Enterprise Services-Records Management Services.

(b) Any record required by law to be kept confidential, including, but not limited to, records of trade secrets related to hazardous or potentially hazardous substances, shall not be open to public inspection.

(c) The fire official shall keep a record of all reported fires in life hazard uses and all facts concerning the same, including investigative findings and information as to the cause, origin and the extent of such fires and the deaths, injuries, and damage caused thereby.

N.J. Admin. Code § 5:71-3.4

Amended by 50 N.J.R. 771(a), effective 2/5/2018