N.J. Admin. Code § 5:30-8.1

Current through Register Vol. 56, No. 23, December 2, 2024

Section 5:30-8.1 - Electronic data processing systems for financial, revenue, and property tax accounting

(a) Local units utilizing electronic data processing systems or services for financial, payroll, revenue, or property tax accounting, and equipment used for cash receipting purposes, are subject to the following provisions:

1. Local units procuring or upgrading systems or services shall ensure that they meet the following requirements:

i. Transaction recording and reporting elements shall provide audit trails and reports that meet generally accepted government accounting standards, requirements of audit, all relevant provisions of the Local Fiscal Affairs Law (N.J.S.A. 40A:5-1 et seq.), and rules promulgated by the Local Finance Board and the Director of the Division of Local Government Services.

ii. For property tax accounting systems, the vendor or system owner, and the local unit's certified tax collector, shall certify that they have tested and found that any automated calculation of interest or penalty meets the appropriate requirements of N.J.S.A. 54:4-1 et seq. and any local ordinance or resolution related thereto.

iii. For revenue accounting systems, the vendor or system owner, and the local unit chief financial officer, shall certify that they have tested and found that any automated calculation of billing, amount due, interest, or penalty meets the requirements of any statute or local unit ordinance or resolution for those revenues maintained by the system.

2. Each local unit shall adopt and maintain appropriate internal control practices related to password or other security controls to ensure integrity of transactions, creating and maintaining back-up files, and documentation of system operations.

3. The requirements of this section shall be subject to review by the local unit auditor as part of the annual review of internal controls.

N.J. Admin. Code § 5:30-8.1

Repealed by R.1979 d.16, effective 1/17/1979.
See: 10 New Jersey Register 529(a), 11 New Jersey Register 59(a).
Text on uniform systems of accounting repealed.
Recodified by R.1990 d.383, effective 8/6/1990.
See: 22 New Jersey Register 706(b), 22 New Jersey Register 2276(b).
Text on mechanical and data processing accounting recodified from 8.6.
Repeal and New Rule, R.1998 d.307, effective 6/15/1998.
See: 30 New Jersey Register 1123(a), 30 New Jersey Register 2204(b).
Section was "Mechanical and data processing accounting".

Amended by 55 N.J.R. 1690(a), effective 8/7/2023