N.J. Admin. Code § 5:3-1.3

Current through Register Vol. 56, No. 23, December 2, 2024

Section 5:3-1.3 - Requests for government records

(a) All requests for access to government records pursuant to 47:1A-1 et seq., as amended and supplemented, held or controlled by the Department of Community Affairs, or a division or agency thereof, shall be in writing. The Department shall provide a form that may be used for this purpose. For the purposes of this chapter, access means inspection, examination or copying.

(b) The requestor shall be requested to provide the following information on the form:

1. The name, address, and telephone number of the requestor;

2. A description of the government record sought, method of access and if copies are sought, the medium requested and mode of delivery; and

3. The date submitted to the division or agency custodian.

(c) The request form shall also include an identified space for:

1. The custodian to indicate whether the request is granted or denied;

2. Specific directions and procedures for requesting a record;

3. A statement that prepayment of fees is required and the fees to be charged;

4. The time period within which the public agency is required to make the record available;

5. The custodian to sign and date the form;

6. A statement of the requestor's right to challenge a decision by the custodian to deny access;

7. The reasons for a denial of a request, in whole or in part;

8. The procedures for challenging a denial of access;

9. The custodian to indicate whether the requestor has agreed to grant an extension of time;

10. If the request concerns personal information about an individual, a certification by the requestor that they have not been convicted of an indictable offense under the laws of this State, any other state or the United States; and

11. The toll free number of the Government Records Council.

(d) Copies of the request form shall be available at the office of the Department custodian, all division and agency offices, on the Department website, and division or agency website, if any.

N.J. Admin. Code § 5:3-1.3