N.J. Admin. Code § 13:95-19.30

Current through Register Vol. 56, No. 24, December 18, 2024

Section 13:95-19.30 - Cost of mailing correspondence for non-indigent juveniles and for juveniles in general intake and orientation

(a) If a non-indigent juvenile has funds in his or her account, the non-indigent juvenile shall be charged for the cost of mailing correspondence.

(b) If the non-indigent juvenile has temporarily overdrawn the account or has a balance in the account, but the balance is not sufficient to pay the total cost of mailing the correspondence, the secure facility shall:

1. Ensure that the correspondence is mailed via First Class and not preferential mail;

2. Remove from the non-indigent juvenile's account the amount available in accordance with (c) below;

3. Charge the non-indigent juvenile's account the amount owed the secure facility; and

4. Advise the non-indigent juvenile in writing of the amount owed and the reason therefore.

(c) Until the secure facility has been reimbursed in full for the cost of mailing correspondence, the Business Manager or designee shall:

1. Remove from the non-indigent juvenile's account any amount of funds in excess of the one-time monthly amount of $15.00 for reimbursement for the full cost of mailing correspondence;

2. Note in the non-indigent juvenile's account each removal of funds from the juvenile's account;

3. Provide to the non-indigent juvenile a monthly account statement to include each removal of funds for the cost of mailing correspondence from the non-indigent juvenile's account; and

4. Reimburse the secure facility the funds collected from the juvenile for the cost of mailing correspondence. Reimbursements shall be made in accordance with applicable internal management policies.

(d) In the event a non-indigent juvenile is transferred either to another Commission facility or to a facility of the Department of Corrections, the Business Manager or designee of the sending secure facility shall notify the receiving facility in writing of the remaining amount due the sending secure facility for mailing correspondence. The notification shall also request that funds continue to be removed from the non-indigent juvenile's account until reimbursement has been made in full. The receiving facility shall transfer to the sending secure facility the funds collected from the juvenile.

(e) Whenever a non-indigent juvenile's account exceeds a negative balance of $25.00, the Superintendent or designee shall be notified.

(f) Mailing costs are regarded as collectable if a non-indigent juvenile is paroled or released prior to making full reimbursement of funds owed for correspondence mailing costs.

(g) The Business Manager or designee shall notify in writing the Central Office Fiscal Unit of the remaining amount due the secure facility.

(h) The Commission may pay for the postage of juveniles either awaiting classification in a general intake facility or in orientation.

1. The Superintendent or designee may establish reasonable guidelines governing the amount and frequency of outgoing mail with respect to such juveniles.

N.J. Admin. Code § 13:95-19.30