N.J. Admin. Code § 13:95-19.26

Current through Register Vol. 56, No. 24, December 18, 2024

Section 13:95-19.26 - Procedures for handling withheld correspondence

(a) When correspondence is withheld in the mail room under the provisions of N.J.A.C. 13:95-19.24, the following action shall be taken:

1. The staff member who withholds the correspondence must submit a written report, no later than the end of the shift to the shift supervisor identifying:

i. The correspondence withheld;

ii. The juvenile's name and number to whom it was addressed;

iii. The time and date of withholding; and

iv. The category which the correspondence violates.

2. The decision of the staff member shall be reviewed by the shift supervisor.

3. The correspondence shall be given to the juvenile within 48 hours if the shift supervisor disagrees with the determination of the staff member.

4. The written report shall be initialed and returned to the staff member if the shift supervisor agrees with the determination.

5. The staff member shall provide the sender, within 72 hours of withholding, with a written notice which identifies:

i. The correspondence withheld;

ii. The reason for withholding the correspondence; and

iii. The right of the sender to appeal this decision within 10 calendar days of the date of the notice.

6. The staff member shall provide the juvenile, within 72 hours of the withholding, with a written notice that correspondence has been withheld. The notice must contain the following:

i. Name of the sender;

ii. Date of the correspondence;

iii. Date of the withholding; and

iv. A statement that the sender has been notified of the withholding and of the right to appeal.

N.J. Admin. Code § 13:95-19.26