N.J. Admin. Code § 13:69D-1.43

Current through Register Vol. 56, No. 21, November 4, 2024

Section 13:69D-1.43 - Procedure for counting and recording contents of slot drop buckets and slot drop boxes

(a) Immediately prior to the commencement of the count process, a count room supervisor shall:

1. Sign out the following keys:

i. Trolley or cabinet keys from a security supervisor for the purpose of gaining access to the drop boxes; and

ii. Key securing the contents of the drop boxes from the casino accounting department;

2. Reconcile the number of boxes recorded on the drop box verification form to the number of boxes secured in the trolley; and

3. Remove the emergency drop box log and reconcile the log to the boxes removed from the emergency drop box cabinet or trolley. Any unresolved discrepancies shall be documented on a two-part Drop Variance Report. The original shall be delivered to the Division and the duplicate placed in the locked accounting box.

(b) A casino licensee shall open, count and record the contents of each slot drop bucket and box in the count room except that an emergency drop box may be held and counted on the regularly scheduled count for the slot machine from which it originated. No slot tokens or coins shall be removed from the count room subsequent to the commencement of the count until the hard count has been completed and the items have been recounted and accepted by a main bank or master coin cashier ("cashier").

(c) Prior to emptying and counting the first slot drop bucket or slot drop box, a count team supervisor shall test the accuracy of any equipment used to weigh and count the contents of the slot drop to insure proper calibration for each denomination of coin and slot token. The count team supervisor shall forward all testing documentation to the casino accounting department at the conclusion of the count.

(d) A count team member shall hold each slot drop bucket or box prior to emptying its contents to the full view of the closed circuit television camera and to the count team member recording the count so as to permit proper recording of the slot machine's asset number contained thereon.

(e) The contents of each slot drop bucket or box shall be either manually counted or emptied separately into a machine that automatically counts or weighs the contents. The inside of the slot drop bucket or slot drop box shall then be immediately held up to the full view of the closed circuit television camera and shall be shown to at least one other count team member to assure that all contents of the slot drop bucket or slot drop box have been removed.

(f) As the contents of each slot drop bucket or box are counted, one member of the count team shall manually record or cause the weighing or counting machine to record, the following information on a Hard Count Report:

1. The asset number and denomination of the slot machine;

2. The number and dollar value of the coins or slot tokens for each slot machine;

3. The number of any foreign coins;

4. The number and dollar value of foreign casino slot tokens; and

5. The total number and dollar value of the coins, slot tokens and foreign slot tokens for all slot machines.

(g) Any slugs that have been found during the hard count shall be separated from the counted coins and tokens. A count team member shall prepare a two-part Slug Report and record the date and the total number of slugs. The duplicate Slug Report shall be delivered to the Division's in-house office by the end of the gaming day. The original Slug Report shall remain with the slugs until their destruction.

(h) After the contents of all the slot drop buckets and slot drop boxes are counted and recorded, each count team member shall sign the Hard Count Report attesting to their involvement in the hard count. The count team supervisor shall notify a cashier that the count is ready to be verified. A cashier shall enter the count room and not have any access to the information recorded on the Hard Count Report. The cashier shall count the wrapped and racked coins, slot tokens, and foreign slot tokens. Bagged coins or slot tokens shall be weighed on a random sample basis as specified in a casino licensee's internal controls, provided that the greater of one bag or 10 percent of all bags shall be weighed by the cashier. If any discrepancy is found during the weighing, then the sample bag(s) shall be opened and counted by a counting machine or manually counted.

(i) If the total amounts counted by the cashier do not agree with the total on the Hard Count Report and the discrepancy cannot be resolved, a Drop Variance Report shall be completed by the count room supervisor. The original shall be delivered to the Division and the duplicate shall be delivered to the casino accounting department at the conclusion of the count. The report shall include, at a minimum, the following:

1. The date of preparation;

2. The source of the variance (coin or token);

3. The denomination(s) of the source of the variance;

4. The amount of the variance;

5. The measures taken to detect the source of the variance;

6. The name and signature of the count room supervisor; and

7. The name and signature of the cashier.

(j) Upon completion of the cashier's count, the cashier shall attest by signature on the Hard Count Report to the amount of coin, slot tokens, and foreign slot tokens counted. The coin, slot tokens, and foreign slot tokens shall then be exclusively controlled by the cashier and transported to the main bank or master coin bank.

(k) Once all required signatures have been obtained on the Hard Count Report, the original and any supporting documents shall be forwarded to the casino accounting department and a copy shall be delivered to the Division.

(l) Each photocopy of the original Hard Count Report shall be stamped with the word "copy" prior to its distribution.

(m) A security department member shall notify surveillance and:

1. Inspect all persons and all items removed from the count room with a metal detector upon exiting the count room; and

2. Conduct a thorough inspection of the entire count room and all counting equipment located therein to verify that no unsecured coins, foreign slot tokens, and slot tokens remain in the room.

(n) All keys shall be returned and signed in by the count room supervisor to the security department or the accounting department, as applicable, immediately following the conclusion of the count.

N.J. Admin. Code § 13:69D-1.43