N.J. Admin. Code § 13:69C-10.6

Current through Register Vol. 56, No. 21, November 4, 2024

Section 13:69C-10.6 - Master Purchasing and Disbursement Report

(a) Each casino licensee or applicant shall generate a Master Purchasing and Disbursement Report in accordance with this section for all transactions subject to N.J.S.A. 5:12-104b. Such report shall be submitted to the Division's Application Unit at the Atlantic City address specified in 13:69-3.1 on the 22nd calendar day of each month by 5:00 P.M., unless that day is a Saturday, Sunday, or a State or Federal holiday, in which case the report shall be provided by 5:00 P.M. on the first weekday thereafter that is not a State or Federal holiday, and shall include the following information for the period since the most recent report was filed:

1. A payee register listing alphabetically by payee all nonpayroll transactions drawn by the casino licensee or applicant and, at a minimum, the following information in tabular form next to the name of each payee:

i. The vendor identification number or exempt code;

ii. The amount of each individual disbursement;

iii. The date of each individual disbursement;

iv. The subtotal of the disbursements by payee; and

v. The grand total of all disbursements made during the reporting periods;

2. A manual attachment listing any transaction subject to this section which is not included in the payee register in (a)1 above or the magnetic computer tape or the electronic data transmission in (a)6 below, including transactions with enterprises not yet assigned a vendor identification number, wire transfers, credits to vendors and transactions by a subsidiary, intermediary company, holding company or agent of the casino licensee or applicant for goods or services that benefit the casino licensee or applicant. All transactions appearing on the manual attachment shall include, at a minimum, the following information:

i. The vendor name;

ii. The vendor identification number (if assigned) or exempt code;

iii. The date of disbursement or credit;

iv. The amount of each disbursement or credit; and

v. The subtotal of all disbursements or credits by vendor;

3. A vendee register listing alphabetically by vendee the full amount of all nonoperating transactions, including credits, in which the casino licensee or applicant was the vendor providing goods or services including, at a minimum, the following information in tabular form next to the name of the vendee:

i. The vendor identification number or exempt code;

ii. The date of each transaction;

iii. The amount of each transaction;

iv. The subtotal of all transactions; and

v. A general description of the type of good or service provided;

4. A voided check register listing alphabetically by vendor previously reported transactions that were subsequently voided or require corrected information and at a minimum, the following information:

i. The vendor name;

ii. The vendor identification number or exempt code;

iii. The date of original transaction; and

iv. The amount of void;

5. A subcontractor register listing all payments not included in the payee register in (a)1 above made to maintenance and construction companies performing services on the existing or proposed casino hotel or related facility, regardless of whether such company is a general contractor, subcontractor, secondary subcontractor or otherwise, including, at a minimum, the following information:

i. The name and vendor identification number of each maintenance or construction company listed directly under the maintenance or construction company from which it received payment;

ii. The transaction dates;

iii. The dollar amount of each payment; and

iv. The monthly total dollar amount disbursed to each maintenance or construction company;

6. A magnetic computer tape or electronic data transmission listing all disbursements to enterprises appearing on the payee register in (a)1 above and appearing on the subcontractor register in (a)5 above, within specifications as required by the Division; and

7. The signature of the casino licensee's or applicant's chief operating officer or his or her designee verifying the accuracy of the information contained therein.

N.J. Admin. Code § 13:69C-10.6