N.J. Admin. Code § 13:45A-27.9

Current through Register Vol. 56, No. 21, November 4, 2024

Section 13:45A-27.9 - Vendor requirements

(a) A vendor may produce NJPB pads for a licensed prescriber or licensed healthcare facility consistent with the requirements of 13:45A-27.8, provided that:

1. The request for NJPBs is in writing and contains the original signature of the licensed prescriber; and

2. The vendor verifies that the prescriber's license is active and in good standing and the address of record in the Division's database or in notices sent to the vendors. The Division database shall be updated and provided to all authorized vendors on a quarterly basis.

(b) A vendor may produce NJPB pads for a group practice with the name and license number of more than one licensed prescriber, consistent with the requirements of 13:45A-27.8, provided that:

1. The request for NJPBs is in writing and contains the original signatures of all the licensed prescribers listed on the NJPB; and

2. The written request designates one licensed prescriber for receipt of the NJPB shipment.

(c) Vendors shall ensure the identity and authority of the prescriber or healthcare facility to utilize NJPBs prior to printing or delivering any order for NJPBs.

(d) Vendors shall deliver NJPBs within 14 days of receipt of an initial order, or seven days for a reorder, in sealed packets in minimum quantities of 500. Such deliveries shall be made to the address of record on file with a Division via a secure delivery service which is capable of tracking the shipment. Delivery of healthcare facility NJPBs shall be made only to the healthcare facility official designated as the responsible party when the order was placed, and only to the healthcare facility address. If a discrepancy exists between the order delivery information and the address which appears on file with the Division, the vendor shall verify the prescriber address information with the prescriber's licensing board. If a vendor is unable to deliver the NJPBs within the time specified above, the vendor shall immediately notify the licensed prescriber or the healthcare facility of the delay in the processing of the order.

(e) A licensed prescriber may pick up NJPBs at a vendor's place of business provided that:

1. The licensed prescriber provides documentation verifying his or her identity and licensure;

2. The vendor verifies the licensed prescriber's signature; and

3. The vendor remains responsible for the security of the NJPBs delivered in this manner.

(f) Vendors shall be capable of producing seven versions of NJPBs, each in the following forms:

1. A single non-erasable and non-reproducible NJPB form; and

2. A two-part carbonless NJPB form;

i. The top copy shall comply with the requirements of 13:45A-27.8;

ii. The second copy shall be yellow and may contain the prescriber information required pursuant to 13:45A-27.8;

3. Micro-perforated four inches by five and one half inches computer ready NJPBs imprinted with all the prescriber information required pursuant to 13:45A-27.8, which are capable of being computer printed from a laser printer; and

4. Micro-perforated four inches by five and one half inches continuous pin-fed NJPBs imprinted with all the prescriber information required pursuant to 13:45A-27.8, which are capable of being computer printed through the use of dot-matrix or ink-jet printers.

(g) Vendors shall assign and maintain a unique NJPB 15-digit identifier for each order of NJPBs from a licensed prescriber or licensed healthcare facility. Re-orders of NJPBs shall contain a unique identifier sequentially greater than the unique identifier assigned to any previous order. The 15-digit unique identifier shall consist of:

1. A two-digit alphabetic prefix assigned by the Division, which represents the identity of the vendor;

2. A seven-digit order number, of which three digits represent the vendor's prescriber identifier, and four digits that represent the month and year of the printing order; and

3. A six-digit sequential serial number, beginning with the number 1 and ending with 999,999. A zero shall be used as a placeholder for any unused digits to the left in the sequential serial number.

(h) Vendors shall maintain an on-site computerized database, which shall:

1. Include for each order the following data fields for each licensed prescriber and healthcare facility:

i. Name;

ii. Name of the organization;

iii. Name of the person designated to receive shipment;

iv. Address;

v. License number;

vi. 15-digit unique identifier;

vii. National Provider Identifier (NPI) number, if the licensed prescriber or healthcare facility has obtained an NPI number;

viii. Quantity ordered;

ix. Date ordered; and

x. Date shipped and delivery service utilized; and

2. Be made available upon request by the Division on an ASCI format digital file.

N.J. Admin. Code § 13:45A-27.9

Amended by R.2010 d.043, effective 2/16/2010.
See: 41 N.J.R. 2624(a), 42 N.J.R. 592(a).
In (f)1, inserted "and non-reproducible"; in the introductory paragraph of (h), inserted a comma following "database"; added new (h)1vii; and recodified former (h)1vii through (h)1ix as (h)1viii through (h)1x.
Amended by R.2014 d.033, effective 2/18/2014.
See: 44 N.J.R. 2453(a), 46 N.J.R. 391(a).
In the introductory paragraph of (f), inserted "seven versions of" and ", each"; rewrote (g); in the introductory paragraph of (h)1, inserted "for each order"; and rewrote (h)1vi.
Administrative correction.
See: 46 N.J.R. 548(a).