N.J. Admin. Code § 13:44K-10.3

Current through Register Vol. 56, No. 21, November 4, 2024

Section 13:44K-10.3 - Release of client records

(a) An occupational therapist shall provide one copy of the client record of the occupational therapy services provided by the licensee within 14 days of a written request by the client, the client's guardian, or any other party designated by the client or the client's guardian.

(b) An occupational therapist may charge a fee for the reproduction of the client record. Such fee shall be no greater than $ 1.00 per page or $ 100.00 for the entire record, whichever is less. If the record request is less than 10 pages, the occupational therapist may charge up to $ 10.00 to cover postage and the miscellaneous costs associated with retrieval of the record.

(c) An occupational therapist may provide a summary of the client record, unless otherwise required by law, provided that the summary adequately reflects the history of the occupational therapy services provided to the client. If a summary is provided, the charge for the summary shall not exceed $ 1.00 per page or $ 100.00, whichever is less. If the summary provided is less than 10 pages, the occupational therapist may charge up to $ 10.00 to cover postage and the miscellaneous costs associated with producing the summary.

(d) An occupational therapist may charge a reasonable fee, consistent with the provisions of 13:44K-9.4, for the completion of reports, other than the summary provided for in (c) above, when a separate request for such reports is made.

(e) When a report is needed to enable a client to receive ongoing care by another practitioner or for use in judicial proceedings, an occupational therapist shall not require advance payment as a condition for releasing the report, except that an occupational therapist may require advance payment for release of a report prepared by the occupational therapist for use by the occupational therapist as an expert witness on behalf of the client.

(f) The provisions of this section shall not apply to an occupational therapist who provides or offers occupational therapy services in connection with a medical, health, educational or social agency when the occupational therapist does not have control over or authority to release client records pursuant to agency policy.

N.J. Admin. Code § 13:44K-10.3

Amended by 51 N.J.R. 769(b), effective 5/20/2019