N.J. Admin. Code § 13:42B-6.7

Current through Register Vol. 56, No. 21, November 4, 2024

Section 13:42B-6.7 - Use of a computer to prepare client records

(a) A licensee who prepares a client record maintained solely on a computer shall use a write-protected program which:

1. Contains an internal permanently activated date and time recordation for all entries;

2. Automatically prepares a back-up copy of the file; and

3. Is designed in such manner that, after the licensee "signs" by means of a confidential personal code (CPC), the entry cannot be changed in any manner.

(b) The licensee shall include in the client record at least two forms of identification; for example, name and record number of the client or any other specific identifying information.

(c) The licensee shall finalize or "sign" the entry, by means of a CPC. Where more than one individual is authorized to make entries into the computer file of any client record, each such person shall obtain a CPC and uses the program in the same manner.

(d) The licensee shall generate a hard copy of the complete client record, or a portion thereof, upon request, pursuant to N.J.A.C. 13:42B-6.6.

(e) A licensee who generates a hard copy of a client record pursuant to (d) above shall ensure that the hard copy is paginated with each page being a specified number of the total number of pages in the record.

N.J. Admin. Code § 13:42B-6.7

Adopted by 56 N.J.R. 782(a) effective 5/6/2024