N.J. Admin. Code § 13:39A-3.3

Current through Register Vol. 56, No. 21, November 4, 2024

Section 13:39A-3.3 - Release of patient record

(a) A licensed physical therapist shall provide one copy of the patient's record of physical therapy treatment within 15 days of a written request by the patient or any person whom the patient has designated to receive that record.

(b) Licensed physical therapists may require a record request to be in writing and may charge a fee for the reproduction of records, which shall be no greater than $ 1.00 per page or $ 100.00 for the entire record, whichever is less. (If the record requested is less than 10 pages, the licensee may charge up to $ 10.00 to cover postage and the miscellaneous costs associated with retrieval of the record.) If the patient requests a summary in lieu of the actual record, the charge for the summary shall not exceed the cost that would be charged for the actual record.

(c) If the patient or a subsequent treating health care professional is unable to read the treatment record, either because it is illegible or prepared in a language other than English, the licensed physical therapist shall provide a transcription at no cost to the patient or the person requesting the record.

(d) Where the patient has requested the release of a professional treatment record or a portion thereof to a specified individual or entity, in order to protect the confidentiality of the records, the licensed physical therapist shall:

1. Secure and maintain a current written authorization, bearing the signature of the patient or an authorized representative;

2. Assure that the scope of the release is consistent with the request; and

3. Forward the records to the attention of the specific individual or entity identified and mark the material "Confidential."

(e) A licensed physical therapist shall not withhold or delay providing a record because the patient failed to pay for services rendered.

N.J. Admin. Code § 13:39A-3.3

New Rule, R.1987 d.255, effective 7/6/1987.
See: 18 N.J.R. 1178(a), 19 N.J.R. 1228(a).
Repeal and New Rule, R.1996 d.325, effective 7/15/1996.
See: 28 N.J.R. 1925(b), 28 N.J.R. 3598(b).
Section was "Scope of physical therapy".
Amended by R.2001 d.239, effective 7/16/2001.
See: 33 N.J.R. 1309(a), 33 N.J.R. 2483(a).
Substituted references to licensed physical therapists for references to licensees throughout; in (c), inserted "or the person requesting the record" following "at no cost to the patient"; in (d)3, inserted "or entity" following "specific individual".