N.J. Admin. Code § 13:34D-5.2

Current through Register Vol. 56, No. 21, November 4, 2024

Section 13:34D-5.2 - Use of personal or other computer to prepare client records

(a) A licensee who prepares a client record maintained solely on a personal or other computer shall use a write-protected program that:

1. Contains an internal permanently activated date and time recordation for all entries;

2. Automatically prepares a back-up copy of the file; and

3. Is designed in such manner that, after the licensee "signs" by means of a confidential personal code (CPC), the entry cannot be changed in any manner.

(b) Notwithstanding the permanent status of a prior entry, the licensee may make a new entry at any time and may indicate correction to a prior entry.

(c) The licensee shall include in the client record at least two forms of identification; for example, name, and record number or any other specific identifying information of the client.

(d) The licensee shall finalize or "sign" the entry by means of a CPC. Where more than one individual is authorized to make entries into the computer file of any client record, the licensee responsible for the practice shall ensure that each person obtains a CPC and uses the program in the same manner.

N.J. Admin. Code § 13:34D-5.2

Adopted by 51 N.J.R. 1674(a), effective 11/18/2019