N.J. Admin. Code § 13:20-18.16

Current through Register Vol. 56, No. 24, December 18, 2024

Section 13:20-18.16 - Reporting and recordkeeping requirements

(a) The provider shall submit the attendance roster to the Chief Administrator for each class no later than the end of the second business day after the completion of each class. The attendance roster may be submitted by fax, email, overnight mail delivery, or, at the Chief Administrator's discretion and upon notice to the provider, by other electronic means to be specified by the Chief Administrator.

(b) Upon 24 hours notice to the provider by the Commission, the provider shall make a record of all registrations, attendance, and operational documents available for inspection by the Chief Administrator or the Chief Administrator's designee, between the hours of 9:00 A.M. and 5:00 P.M., Monday through Friday, at a time and place to be designated by the Chief Administrator or his or her designee.

(c) The Chief Administrator may, in his or her discretion and upon notice to the provider, require the provider to notify the Commission by electronic means, including entering information on a website or by email, of the successful completion by a participant of a remedial driver education course. In the event the Chief Administrator requires the provider to notify the Commission, by electronic means, of the successful completion of a remedial driver education course by a participant, the Chief Administrator will provide instructions and information necessary to comply with this requirement.

(d) The provider shall be responsible for completing and recording any official reports required by other public or private agencies. The provider shall:

1. Retain all participant enrollment forms, participation records, rosters, and completion records for at least three years from the participant's completion date;

2. Secure all program records, including any testing materials and answer templates, in a manner acceptable to the Chief Administrator that protects the participant's privacy and ensures the integrity of the testing materials;

3. Maintain completed course evaluation forms for a period of three years, which forms shall be included in those items subject to review by the Commission as set forth in this subchapter;

4. When necessary, correct all submitted participant completion reports and re-submit, by fax or email, the corrected documents to the Commission by the end of the next business day after discovery of the error. The Chief Administrator may, in his or her discretion, and upon notice to the provider, require submission of corrected reports by other electronic means to be specified by the Chief Administrator; and

5. Accept full responsibility and indemnify the Commission for any and all claims by program participants when the provider fails to:

i. Notify the Commission by no later than the end of the second business day after successful completion of the program by the participant; or

ii. Correct errors in transmitted participant completion information by the end of the next business day following notification of the error by the Commission.

N.J. Admin. Code § 13:20-18.16

Recodified from N.J.A.C. 13:19-14.16 by R.2014 d.008, effective 1/6/2014.
See: 45 N.J.R. 842(a), 46 N.J.R. 103(c).
Former N.J.A.C. 13:20-18.16 was reserved.