N.J. Admin. Code § 13:103-7.30

Current through Register Vol. 56, No. 21, November 4, 2024

Section 13:103-7.30 - Cost of mailing correspondence for non-indigent juveniles

(a) If a non-indigent juvenile has funds in his or her account, the non-indigent juvenile shall be charged for the cost of mailing correspondence.

(b) If the non-indigent juvenile has temporarily overdrawn the account or has a balance in the account, but the balance is not sufficient to pay the total cost of mailing the correspondence, the residential community home shall:

1. Ensure that the correspondence is mailed via First Class and not preferential mail;

2. Remove from the non-indigent juvenile's account the amount available in accordance with (c) below;

3. Charge the non-indigent juvenile's account the amount owed the residential community home; and

4. Advise the non-indigent juvenile in writing of the amount owed and the reason therefor.

(c) Until the residential community home has been reimbursed in full for the cost of mailing correspondence, the Fiscal manager or designee shall:

1. Reimburse the cost of mailing correspondence from the non-indigent juvenile's account with funds in excess of any amounts reserved for approved expenditures;

2. Note in the non-indigent juvenile's account each removal of funds from the juvenile's account;

3. Provide to the non-indigent juvenile a monthly account statement to include each removal of funds for the cost of mailing correspondence from the non-indigent juvenile's account; and

4. Reimburse the residential community home the funds collected from the juvenile for the cost of mailing correspondence. Reimbursements shall be made in accordance with applicable internal management policies.

(d) In the event a non-indigent juvenile is transferred to another Commission facility the Fiscal manager or designee of the sending residential community home shall notify the receiving facility in writing of the remaining amount due the sending residential community home for mailing correspondence. The notification shall also request that funds continue to be removed from the non-indigent juvenile's account until reimbursement has been made in full. The receiving facility shall transfer to the sending residential community home the funds collected from the juvenile.

(e) Whenever a non-indigent juvenile's account exceeds a negative balance of $ 25.00, the Superintendent or designee shall be notified.

(f) Mailing costs are regarded as collectable if a non-indigent juvenile is paroled or released prior to making full reimbursement of funds owed for correspondence mailing costs.

(g) The Fiscal manager or designee shall notify in writing the Superintendent and the Director of Administration or designee of the remaining amount due the residential community home.

(h) The Commission shall pay for the postage of juveniles in orientation and for whom a juvenile account has not yet been established.

1. The Superintendent or designee may establish reasonable guidelines governing the amount and frequency of outgoing mail with respect to such juveniles.

N.J. Admin. Code § 13:103-7.30