N.J. Admin. Code § 13:103-7.26

Current through Register Vol. 56, No. 21, November 4, 2024

Section 13:103-7.26 - Procedures for handling withheld correspondence

(a) When correspondence is withheld in the mailroom under the provisions of 13:103-7.24, the following action shall be taken:

1. The staff member who withholds the correspondence must submit a written report, no later than the end of the shift to the Superintendent or designee identifying:

i. The correspondence withheld;

ii. The juvenile to whom it was addressed;

iii. The time and date of withholding; and

iv. The category that the correspondence violates;

2. The decision of the staff member shall be reviewed by the Superintendent or designee;

3. The correspondence shall be given to the juvenile within 48 hours if the Superintendent or designee disagrees with the determination of the staff member;

4. The written report shall be initialed and returned to the staff member if the Superintendent or designee agrees with the determination;

5. The staff member shall provide the sender, within 72 hours of withholding, with a written notice that identifies:

i. The correspondence withheld;

ii. The reason for withholding the correspondence; and

iii. The right of the sender to appeal this decision within 10 calendar days of the date of the notice; and

6. The staff member shall provide the juvenile, within 72 hours of the withholding, with a written notice that correspondence has been withheld. The notice must contain the following:

i. The name of the sender;

ii. The date of the correspondence;

iii. The date of the withholding; and

iv. A statement that the sender has been notified of the withholding and of the right to appeal.

N.J. Admin. Code § 13:103-7.26