N.J. Admin. Code § 10A:71-2.5

Current through Register Vol. 56, No. 23, December 2, 2024

Section 10A:71-2.5 - Procedures for submitting and fulfilling requests

(a) Request forms may be hand-delivered during normal business hours of the Board, mailed or transmitted electronically by the requester to the custodian of records.

(b) Any member or employee of the Board who receives a request for access to a government record shall direct the requester to submit the request to the custodian of records.

(c) Upon receipt of a request form, the custodian of records shall review the request form for clarity and completeness. If the request form is unclear as to the government record requested, the custodian shall advise the requester of the deficiency, provided contact information is included on the form. The custodian may require the requester to provide additional information to identify the record or to ascertain the requester's identity and status to determine whether access is authorized. The custodian may deny a request for access if the request is unclear or incomplete after attempting to reach a reasonable resolution with the requester.

(d) Upon receipt of a request form, the custodian of records shall estimate the fee of providing the records.

(e) The custodian of records may impose a special charge to fulfill a request that requires the conversion of a government record to a medium not routinely used by the Board, not routinely developed or maintained by the Board or that requires a substantial amount of manipulation or programming of information technology.

(f) The custodian of records may impose a special service charge to fulfill an extraordinary request to inspect or examine records.

(g) When responding to the request, the custodian of records shall sign and date the request form, enter the estimated fee and, if applicable, tracking number and provide the requester with a copy. If access to a record is denied, the custodian shall explain in writing the reason for the denial on the form or an attachment.

(h) The custodian of records shall notify the requester when the records are available.

(i) Requests for on-site inspection of records shall be conducted during the regular business hours of the custodian of records at the office of the custodian.

(j) The custodian of records shall collect any fee due to prior to delivery of the copies of records. Payment shall be made by cash, check or money order payable to the State of New Jersey. When payment is made by cash, the exact amount shall be required.

N.J. Admin. Code § 10A:71-2.5

Amended by 48 N.J.R. 2612(b), effective 12/5/2016