N.J. Admin. Code § 10A:2-6.1

Current through Register Vol. 56, No. 21, November 4, 2024

Section 10A:2-6.1 - Filing a claim at a correctional facility or satellite unit

(a) When an inmate claims the loss, damage, or destruction of personal property, other than personal property disposed of in accordance with N.J.A.C. 10A:1-11, Personal property of inmates, the inmate shall complete and submit the applicable form(s) for Inmate Claim For Lost, Damaged Or Destroyed Personal Property to the Administrator or designee.

(b) The Administrator or designee shall submit the claim form(s) to the Correction Major or designee for investigation and preparation of a report. The investigation conducted by the Correction Major or designee shall consist of, but not be limited to:

1. Obtaining statements from the inmate, witnesses and correctional facility staff; and

2. Verifying that the inmate was authorized to have and did in fact, possess the personal property named in the claim.

3. Verification of possession of lost, damaged or destroyed personal property may be made by review of applicable documentation such as the IIS-1M Inmate Inventory Sheet maintained by the correctional facility (see N.J.A.C. 10A:1-11).

(c) Upon completion of the investigation, the applicable form(s) and a copy of the investigative report shall be submitted to the Business Manager or designee of the correctional facility for review.

(d) The Business Manager or designee shall review the applicable form(s) and the investigative report, and complete the Certification of Inmate Claim form indicating a recommendation to approve or deny the claim with substantiating reasons.

(e) The claim packet shall include all applicable form(s) and the investigative report. The claim packet shall be submitted by the Business Manager or designee to the Administrator for review and recommendation for approval or denial.

(f) Claims that are denied by the Administrator shall not be processed any further. In all cases of denial, the inmate shall be notified of the denial in writing by the Administrator with substantiating reasons.

(g) If the Administrator recommends approval of a claim, the Administrator shall complete and sign the applicable sections of the claim form(s) and return the claim packet to the Business Manager of the correctional facility. The Business Manager or designee shall then complete a State of New Jersey Payment Voucher (Vendor Invoice) and have said invoice signed by the inmate.

(h) The claim packet shall be submitted by the Business Manager to the Supervisor, Bureau of Accounting and Revenue.

(i) When a claim is not in compliance with the requirements of this section, the Supervisor, Bureau of Accounting and Revenue shall indicate disapproval and return the claim packet to the requesting correctional facility Business Manager with the reasons for noncompliance noted.

(j) When a claim is in compliance with the requirements of this section, the Supervisor, Bureau of Accounting and Revenue shall indicate a recommendation for approval and submit the claim packet to the Assistant Commissioner, Division of Operations for a recommendation for approval or denial of the claim.

(k) Claims denied by the Assistant Commissioner, Division of Operations shall be returned to the requesting correctional facility Business Manager through the Supervisor, Bureau of Accounting and Revenue with the reason(s) for denial noted.

(l) Claims recommended for approval by the Assistant Commissioner, Division of Operations shall be forwarded to the Director, Office of Financial Management through the Supervisor, Bureau of Accounting and Revenue.

(m) Claims denied by the Director, Office of Financial Management shall be returned to the requesting correctional facility Business Manager through the Supervisor, Bureau of Accounting and Revenue with the reason(s) for denial noted.

(n) Claims recommended for approval for payment by the Director, Office of Financial Management shall be submitted to the Department of the Treasury, Office of Management and Budget for final approval.

N.J. Admin. Code § 10A:2-6.1

Amended by 50 N.J.R. 1964(a), effective 9/4/2018