N.H. Admin. Code § Tra 502.13

Current through Register No. 50, December 12, 2024

Section Tra 502.13 - Payment of State Highway Aid Funds

(a) Except as otherwise provided pursuant to RSA 235:21, state highway aid shall be 2/3 of the actual amount of the costs incurred on a:

(1) Conceptual study for the construction or reconstruction of a highway; or

(2) Project to construct or reconstruct a highway.

(b) A project cost claimed by a consultant, contractor, or municipality shall not be eligible for state highway aid if the cost is:

(1) Not specifically identified in a written contract for services or materials, except as modified by a change order or extra work order approved by the department;

(2) In excess of the usual and customary billing rate in the industry; or

(3) Unrelated to the project.

(c) If the department conducts a conceptual study for a project, the municipality shall remit to the state 50 percent of its 1/3 share of the estimated cost of the conceptual study before the study is begun. The municipality shall remit the balance of its share upon completion of the study.

(d) If the project is a municipally-managed project:

(1) The department shall reimburse the municipality 2/3 of the cost for design of a project upon the review and approval of:

a. Finalized plans and specifications;

b. Copies of invoices for services, if the project is designed by a consultant; and

c. An invoice for staff-related charges, if designed by the municipality;

(2) The department shall reimburse the municipality 50 percent of the state's 2/3 share of the construction cost of a project upon notice that the municipality has:

a. Begun work on the project on a force account basis; or

b. Awarded the contract to the lowest responsible bidder;

(3) The department shall reimburse the municipality 2/3 of the construction engineering costs and miscellaneous costs, including shop drawing, fabrication and falsework review, laboratory and field testing of materials, construction inspection, or other like costs customarily incurred, of a project upon the review and approval of:

a. Copies of invoices or proof of payment for services, if the project services were provided by a consultant;

b. An invoice for staff-related charges or charges for material and equipment utilized in the project, if the project services were provided by the municipality; and

c. Invoices of all construction services providers; and

(4) The department shall reimburse the municipality the balance of the 2/3 share of the final project construction cost upon:

a. Inspection, showing the work to be complete and performed in conformance with the requirements of the approved final plans and specifications; and

b. Submission of one set of reproducible as-built plans of the project to the department.

(e) If the project is a department-managed project, the municipality shall remit to the state 50 percent of its 1/3 share of the project cost for which it is receiving state highway aid prior to the start of construction. The municipality shall remit the balance of its 1/3 share of the final cost of the project upon completion of the project.

N.H. Admin. Code § Tra 502.13

#8924, eff 6-27-07

Amended by Volume XXXVI Number 10, Filed March 10, 2016, Proposed by #11037, Effective 2/22/2016, Expires 2/22/2026.