Section Saf-C 4007.01 - Reimbursement(a) Grantees shall be reimbursed for eligible expenses as defined in Saf- C 4004.02, no less frequently than quarterly.(b) Reimbursement requests shall be made on agency letterhead, signed by the authorized official, and shall specify the name and address to whom payment will be sent.(c) The grantee shall attach to the reimbursement request the following:(1) A form DSAD 102 "Northern Border Alliance Approved Overtime/Backfill Worksheet," (rev. 06/24), detailing the activities during the time period specified on the form, for which reimbursement is being sought; and(2) Overtime validation from the municipal, county, or state payroll system that ties to the grant requested amount per person.(d) The grantee, or designee who has been authorized by the grantee to sign on his or her behalf, shall sign the completed form DSAD 102 "Northern Border Alliance Approved Overtime/Backfill Worksheet," (rev. 06/24), certifying that: (1) All reimbursement requests are accurate and represent activities outlined in Saf-C 4004.02 and costs allowed by the grant award;(2) All form DSAD 101 "Northern Border Alliance (NBA) Activity Form" (rev. 06/24) documents have been submitted to NHIAC within 48 hours of completion of an authorized patrol;(3) The grantee or designee acknowledges and agrees that failure to timely submit required activity logs and comply with reimbursement criteria outlined in these rules shall result in withholding requested reimbursement funds;(4) Overtime for patrols or training, including overtime backfill, did not supplant previously budgeted and approved funds for those costs and did not coincide with the same time frame worked for any federal grant program, including Operation Stonegarden; and(5) All participating officers had completed the training described in Saf-C 4004.01(b) before engaging in the activities for which reimbursement is being sought.N.H. Admin. Code § Saf-C 4007.01
Derived from Number 50, Filed December 14, 2023, Proposed by #13815, Effective 12/1/2023, Expires 5/29/2024.Amended by Number 32, Filed August 8, 2024, Proposed by #14024, Effective 7/12/2024, Expires 7/12/2034 (See Revision Note at chapter heading for Saf-C 4000).