N.H. Admin. Code § Rko 203.07

Current through Register No. 50, December 12, 2024

Section Rko 203.07 - Response Form

(a) In answering a complaint, a respondent shall, unless an electronic system has been instituted pursuant to Rko 203.02 (b), complete and submit to the office a fully executed response form containing:

(1) The case name and RKO docket number, as described in Rko 204.01;

(2) The name of the respondent, consisting of the name of the entity complained against, including any department, division, committee, or other office;

(3) The first, middle, and last name of the person answering the complaint;

(4) Whether the individual identified in (a) (3) above is authorized by the respondent to act on its behalf and to serve as its duly authorized representative in answering the complaint, and if not, why not;

(5) Whether an appearance, as described in Part Rko 207, is attached on behalf of the respondent, and if not, why not;

(6) The position or title that the person identified in (a) (3) above holds with the respondent, if any, including the department, division, committee or office of the respondent in which the person is employed;

(7) The respondent's mailing address;

(8) The respondent's telephone number;

(9) The respondent's e-mail address, if any;

(10) A written statement of what the person identified in (a) (3) above understands the claimant's request to be;

(11) A brief response to the claim, including, pursuant to RSA 91-A:7-b, II:

a. Applicable law; and

b. If applicable, a justification for any refusal to, or delay in, producing the requested governmental records, access to meetings open to the public, or otherwise comply with the provisions of RSA 91-A;

(12) An indication of which of the following the person identified in (a) (3) above believes best synopsizes the nature of the claimant's allegations against the respondent:

a. Failure to respond;

b. Unreasonable delay;

c. Improper claim of exemption from disclosure;

d. Unreasonable cost;

e. Improper notice of a meeting; or

f. Another issue, identifying the issue;

(13) A statement of what additional issues, if any, the person identified in (a) (3) above believes are involved in the claim;

(14) A statement certifying that:

a. The person identified in (a) (3) understands that if they make a false statement in the response, that they do not believe to be true, such a false statement may be punishable by law; and

b. The statements made in the response are true and accurate, to the best of the person's knowledge and belief;

(15) The signature of the person identified in (a) (3) above;

(16) The name of that person in print; and

(17) The date that the response was executed.

N.H. Admin. Code § Rko 203.07

Derived from Number 19, Filed May 9, 2024, Proposed by #13921, Effective 5/20/2024.