Section Plc 1003.05 - Reimbursable Travel Expenses(a) Members who wish to receive reimbursement for mileage for miles actually driven, costs of parking, or tolls paid, or any combination thereof, for attendance at a meeting or for board-related business, shall submit a request for reimbursement in accordance with this section within 30 days of the date of travel.(b) Subject to availability of funds, mileage for driving from a member's starting point to the location of a meeting or board-related business for the purpose of attending the meeting or conducting board-related business, and from the location of a meeting or board-related business to the member's ending point shall be compensated for the number of miles calculated pursuant to (c), below, at the per-mile rate established for OPLC employees in the applicable Collective Bargaining Agreement.(c) Total reimbursable mileage shall be determined as follows:(1) The starting point shall be the member's usual residence, provided that if the member travels to the location of the meeting or board-related business from a starting point that is closer to the destination, such as an office, the closer starting point shall be used;(2) The ending point shall be the member's usual residence, provided that if the member actually travels a shorter distance, such as to an office or to another meeting, the shorter distance shall be used; and(3) The mileage determined pursuant to (1) plus the mileage determined pursuant to (2) shall be added together, as shown in the following equation: (Mileage to meeting) + (mileage from meeting) = reimbursable mileage
(d) Costs of parking and tolls paid shall be determined as the amounts actually paid by the member:(1) To park for the purposes of attending a meeting or conducting board-related business for which a per diem will be or is being requested, provided that only the time spent getting from the vehicle to the meeting or board-related business, from the meeting or board-related business to the vehicle, and attending the meeting shall be reimbursable; and(2) To pass through a state-operated toll gate in order to get to or from a meeting or board-related business for which a per diem will be or is being requested.(e) To be reimbursed for mileage, costs of parking, or tolls paid, or any combination thereof, the member shall submit a request as specified in Plc 1003.06 within 30 days of the date of travel. If the member is prevented by circumstances beyond the member's control from submitting the request within 30 days of the travel, the member shall explain those circumstances in writing submitted with the request.(f) Upon receipt of a complete, signed request for reimbursement of mileage, parking, or tolls, or any combination thereof, the director of the division of licensing and board administration shall direct the reimbursement to be made from available funds.(g) If no funds are available when a request for mileage reimbursement is received or if the request is submitted more than 30 days after the date of travel without good cause, the director shall notify the member requesting reimbursement that the request is denied within 30 days. For purposes of this section, good cause shall be circumstances beyond the control of the member that prevented the member from submitting the request within 30 days of the date of travel.(h) The notice sent pursuant to (g), above, shall specify the reason for the denial.N.H. Admin. Code § Plc 1003.05
#13266, INTERIM, eff 9-22-21Amended by Volume XLII Number 2, Filed January 13, 2022, Proposed by #13316, Effective 12/22/2021, Expires 12/22/2031Amended by Number 24, Filed June 13, 2024, Proposed by #13952, Effective 5/15/2024, Expires 5/15/2034.