N.H. Admin. Code § Per 301.05

Current through Register No. 50, December 12, 2024

Section Per 301.05 - Request to Classify a Full-Time or Part-Time Temporary Position

(a) A request made by an appointing authority for the director to establish the classification of a temporary position shall include the following information:

(1) A recommendation for an appropriate classification and salary grade and schedule for the proposed position;

(2) An explanation of the reason or reasons for the request;

(3) A proposed supplemental job description;

(4) A current organizational chart that complies with Per 302, showing the reporting structure prior to the addition of the proposed position, and a proposed organizational chart showing the reporting structure after the addition of the proposed position;

(5) Identification of the source and availability of funding; and

(6) The intended duration of the position, if full time, which shall be no longer than 12 months.

(b) In accordance with RSA 21-I: 54, if the duration of the position is for a period in excess of 12 months, it shall be considered a new position requiring the approval of the governor and council.

(c) The director or his or her designee shall establish the classification of the position and notify the appointing authority in writing whether or not the director agrees with the recommendation made in the request by the appointing authority.

(d) If the recommended level of classification is approved, the appointing authority shall follow the provisions of Per 400 to recruit for the new position. Additionally, upon hiring, the appointing authority shall file the appointment documentation required under Per 603.

(e) If the approved position is full-time temporary, the appointing authority shall submit the following documentation to the director for the purpose of assigning a position number, which is necessary to establish the new position:

(1) A position profile in the human resources management system, which shall include the following:

a. Activity code of the department or division;

b. Effective date indicating when the position was established;

c. End date of the position;

d. Position/title description, title grade, and title/subtitle code assigned by the director;

e. Permanent/temporary indicator designating the position as temporary;

f. Time class code indicating that the position is full-time and pay class code designating the number of hours worked per week;

g. Position salary code identifying the salary schedule assigned to the position;

h. Data on the type and source of agency funding for the position;

i. Position number to which the new position reports;

j. Work location code and position activity code indicating where the position is assigned within the agency;

k. Code indicating shift differential or hazard pay, if applicable;

l. Signature of appointing authority or designee; and

m. Date of approval; and

(2) A copy of the governor and council acceptance of monies for agency use and the fiscal committee approval required under RSA 124:15, I, if applicable.

(f) In addition to documenting the establishment of a new position, the appointing authority shall submit an updated position profile to notify the director of the following changes in the status of any full-time position:

(1) Budgetary adjustment, such as a change in type or source of funding;

(2) Change in reporting relationship of the position; and

(3) Change in employment conditions, including:

a. Work location;

b. Number of hours worked per week;

c. Work shift; or

d. Pay cycle.

N.H. Admin. Code § Per 301.05

(See Revision Notes at chapter heading for Per 100) #8738, eff 10-18-06; amd by #10239, eff 3-18-13

Amended byVolume XXXV Number 18, Filed May 7, 2015, Proposed by #10817, Effective 5/17/2015, Expires5/17/2025.