N.H. Admin. Code § Per 301.03

Current through Register No. 50, December 12, 2024

Section Per 301.03 - Supplemental Job Description

(a) The duties and work assignments for each position or group of positions in the state classified service shall be defined by a supplemental job description in the format established by this rule.

(b) The supplemental job description shall be developed and updated by the appointing authority or the supervisor assigned by the appointing authority to oversee the work assignments of the position.

(c) Any work assignment which affects more than 10 percent of the total working time of the position shall be listed on the supplemental job description by the appointing authority, designated supervisor or the employee of the position in accordance with this rule.

(d) The supplemental job description shall contain the following information:

(1) The classification of the position assigned by the director of personnel or his or her designee;

(2) The title, if any, assigned by the appointing authority, that is consistent with the classification of the position but which does not change the classification of the position;

(3) The dates the description was established and last amended;

(4) A function code number which is assigned by the division and reflects the first 4 digits of the class code, followed by the department number of the agency;

(5) The date the supplemental job description was last approved by the director or his or her designee;

(6) A statement of the scope of work for the position;

(7) A listing of at least 5, and no more than 10, accountabilities for the position;

(8) A section specifying the minimum qualifications for the position consistent with the class specification, including the minimum formal education, specific job experience and any licensure or certification requirements for entry into the position. If the class specification allows related experience to be substituted for education, or education to be substituted for experience, each year of related experience shall equal a year of required education, and each year of education shall equal a year of experience;

(9) A section stating any bona fide occupational qualifications including, but not limited to:

a. Minimum age requirements;

b. Physical ability requirements;

c. Additional training requirements;

d. Special probationary requirements; and

e. Required access to transportation, such as a driver's license;

(10) A disclaimer statement which shall read as follows: "The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification"; and

(11) The signatures of the following:

a. The appointing authority or the employee's immediate supervisor designated by the appointing authority;

b. The employee currently appointed to the position; and

c. The director of personnel or his or her designee.

(e) An employee's signature on the form shall indicate the employee's acknowledgment that the review of the supplemental job description has taken place.

(f) A current, signed supplemental job description shall be maintained by the agency to be used for performance evaluations conducted in accordance with Per 801, and for recruitment purposes in accordance with Per 402.01.

(g) The employee shall receive a copy of the signed supplemental job description upon hire, and at the same time the annual performance evaluation is provided to the employee.

(h) Shall contain the signature of the director or the director's designee.

(i) An appointing authority, or full-timeemployee who believes that a revision to the supplemental job description might affect the classification of the position, may request a determination from the director under RSA 21-I:54, III, provided the revision is a permanent work assignment which affects 10 percent or more of the total working time of the position.

(j) The request for a classification determination shall include at least the following:

(1) A copy of the description annotated to reflect the proposed changes; and

(2) A written statement which includes an explanation of how the proposed change is related to corresponding changes in the agency's goals, objectives, structure, and organizational chart.

(k) The director shall review a request for a classification determination and notify the requesting party within 30 days if the new duty or responsibility requires a reclassification or reallocation review.

N.H. Admin. Code § Per 301.03

(See Revision Notes at chapter heading for Per 100) #8738, eff 10-18-06; amd by #10239, eff 3-18-13

Amended byVolume XXXV Number 18, Filed May 7, 2015, Proposed by #10817, Effective 5/17/2015, Expires5/17/2025.