Section Odb 406.05 - Audits and Qualifications(a) An owner or applicant shall allow the board or its designee to conduct periodic financial audits of all records related to a reimbursement request, including project cost ledgers, contractor invoices, subcontractor and vendor invoices, expense receipts, timesheets or timesheet summaries, daily work orders, inventory records and other documents as necessary to substantiate reimbursed costs.(b) Applicants that are professional engineers, professional geologists or corrective action contractors shall maintain a separate project cost ledger for each fund-eligible project.(c) To qualify for web-based submittals an applicant shall complete training provided by the department.(d) To qualify for web-based submittals with expedited payment, an applicant shall: (1) Complete web-based submittal training provided by the department;(2) Request qualification for expedited payment, in writing; and(3) During the 12 months prior to requesting qualification, have submitted 6 or more reimbursement requests, of which 95% or more were complete, and no more than 2 incomplete corrective action reports.(e) An applicant shall be disqualified from receiving expedited payment for web-based submittals for 12 months following completion of a department audit, if the audit findings are as follows:(1) More than 5% of web-based submittals or more than 2 corrective action report submittals for the 12-month period prior to the audit were incomplete; or(2) Two or more web-based submittals included costs that are not reimbursable under Odb 407.09 and Odb 407.10.(f) An applicant disqualified under Odb 406.05(e) seeking re-qualification shall make internal process corrections to prevent future errors and report the corrections made, in writing, prior to expiration of the 12-month disqualification period.(g) If a periodic financial audit reveals that an owner or applicant received an overpayment for a reimbursement request, the owner or applicant shall be liable to the fund for any overpayment amount.(h) The board shall, through the department, provide written notification to an applicant of a qualification determination under Odb 406.05(d) or re-qualification under Odb 406.05(f), within 45 days of a request.(i) The board shall, through the department, provide written notification of disqualification under Odb 406.05(e) within 10 days of completing an audit.(j) Nothing contained in this chapter shall relieve an owner or applicant from liability under RSA 146-D:7.N.H. Admin. Code § Odb 406.05
#8491, eff 11-22-05; ss by #9935-A, eff 9-1-11
Amended by Volume XL Number 2, Filed January 9, 2020, Proposed by #12941, Effective 12/15/2019, Expires 12/15/2029