Section Ins 1406.08 - Meetings(a) There shall be a biennial meeting of the facility in New Hampshire at a date and time designated by the board.(b) Special meetings of the facility may be called at any time by the chair of the board, and special meetings shall be called by the chair upon the written request of: (2) At least 6 board representatives; or(3) At least 15 members not under the same management and which write at least 25% of the state private passenger automobile insurance premium.(c) Notice of all biennial and special meetings of the facility shall be given, or caused to be given, by the chair in writing, mailed to or by facsimile, e-mail, electronic transmission, or similar electronic mediums directed to each member at its latest address appearing upon the records of the facility and to the commissioner. Except where otherwise provided in this rule, if notice is mailed, it shall be placed in the mail not less than 10 days prior to the date of the meeting. If notice is given by a generally accepted electronic medium, it shall be given not less than 5 days prior to the meeting.(d) A quorum at any biennial or special meeting of the facility shall be constituted by those represented by a proxy and those in attendance. A member company shall not appoint more than one company in its class of companies to execute a proxy.(e) The matters to be considered at any special meeting of the facility shall be only those matters set forth in the notice of such meeting. At biennial meetings, members may consider and act upon all matters properly brought before them, whether or not contained in the notice thereof.(f) Each member of the facility shall be entitled to one vote at all biennial or special meetings of the facility.(g) Members may vote by mail on written propositions and such votes shall have the same standing as if cast by such member in person. Such votes shall be kept on file by the facility and shall be made available to the commissioner upon request.(h) Minutes of all meetings of the facility and of the board shall be sent to all members and to the commissioner. The commissioner shall make copies of the minutes available to the public upon request, pursuant to the provisions of RSA 91-A.N.H. Admin. Code § Ins 1406.08
(See Revision Note #1 at chapter heading for Ins 1400)
Derived from Volume XLI Number 6, Filed February 11, 2021, Proposed by # 13162, Effective 1/25/2021, Expires 1/25/2031.Amended by Number 6, Filed February 9, 2023, Proposed by #13534, Effective 1/24/2023, Expires 1/24/2033.