N.H. Admin. Code § He-W 655.06

Current through Register No. 50, December 12, 2024

Section He-W 655.06 - Transportation Assistance

(a) Transportation assistance shall be provided to NHEP participants for the purpose of purchasing transportation which enables them to prepare for, secure, or maintain employment, and includes:

(1) Mileage reimbursement and automobile repair, pursuant to (e) (1) -(3) below; and

(2) Public for hire transportation, pursuant to (e) (4) below.

(b) Transportation assistance shall be authorized for NHEP participants who meet the conditions of He-W 655.02(c) .

(c) Transportation assistance that has been authorized for an NHEP participant in on-the-job training shall continue for the duration of the training contract, even if the participant becomes ineligible for financial assistance to needy families (FANF) due to increased earnings.

(d) To verify participation in NHEP activities during the time transportation assistance was requested, the NHEP participant shall provide the NHEP representative with verification pursuant to He-W 637.03(g) -(h) .

(e) Payment for transportation assistance shall be made by DHHS as listed below:

(1) Transportation assistance shall be allowed for round trip travel starting at the NHEP participant's home, proceeding to the location of the child care provider, and ending at the location of the participant's approved NHEP activity;

(2) DHHS shall pay for the following items:

a. The actual cost of travel, or an amount equal to $0.30 multiplied by the number of miles traveled, which shall not exceed 520 miles per month or $160 per month as authorized by an NHEP representative; and

b. The actual cost of approved automobile repairs up to $500 per state fiscal year per NHEP participant and subject to the following:

1. An automobile for which an NHEP participant is requesting automobile repairs reimbursement shall be:

(i) Determined by an NHEP representative as necessary for the NHEP participant to participate in an approved NHEP activity or employment, according to He-W 655.06(c) ; and

(ii) Registered to:

i. The NHEP participant;

ii. To either parent in a 2-parent family, as long as the parent indicates in writing that the parent will consistently transport the NHEP participant to the participant's NHEP activity; or

iii. The NHEP participant's dependent child who resides in the same household, as long as the NHEP participant is the dependent child's parent and the dependent child indicates in writing that the dependent child will consistently transport the NHEP participant to the participant's NHEP activity;

2. The NHEP participant requesting the automobile repair reimbursement shall:

(i) Have a valid operator and/or commercial license in effect at the time the request for automobile repair reimbursement is made or, if the NHEP participant lacks a valid license, the other parent in the 2-parent family, or the dependent child who resides in the same household, has a valid license and the other parent in the 2-parent family or the dependent child indicates in writing that the other parent in the 2-parent family or the dependent child will consistently transport the NHEP participant to the participant's NHEP activity; and

(ii) Obtain one written estimate of the cost of automobile repairs from a provider who operates an automobile repair business, which contains:

i. The name, address, and telephone number of the provider;

ii. A description of the types of repairs in the form of an itemized list of parts, labor, and associated costs which are auto-body and/or mechanical repairs necessary to make the automobile functional;

iii. A statement from the provider indicating that in the provider's professional judgment the automobile repair is reasonable based on the roadworthiness and reliability of the car; and

iv. The signature of the provider and date of the provider's signature;

3. The written estimate as described in 2.(ii) above shall be submitted to an NHEP representative for prior approval for the automobile repair reimbursement from DHHS;

4. The NHEP representative shall review the written estimate for completeness and ensure that it meets the requirements of 2.(i) and (ii) above, prior to approving the repair;

5. Automobile repair reimbursement shall be approved by an NHEP representative in advance of the actual service(s) to be provided, except in an emergency in which the vehicle required towing and repairs needed to make it functional;

6. Repairs shall be performed by any individual of the participant's choice or by the participant;

7. An NHEP participant or provider shall complete a reimbursement invoice, subsequent to approved repairs being completed, which includes the following:

(i) The participant's name, address, and recipient identification number;

(ii) The provider's name, address, and telephone number;

(iii) An itemized receipt or bill indicating the total amount charged for automobile repairs, or if the repairs are performed by the participant, the unreimbursed total cost of the parts and supplies necessary to make the repairs, excluding any labor costs;

(iv) The date the service was provided;

(v) The provider's or participant's social security number or federal identification number used for IRS purposes;

(vi) The signature of the provider or participant who performed the repairs and signature date; and

(vii) To whom payment shall be made payable by DHHS;

8. A legible, complete and correct reimbursement invoice, as described in 7. above, shall be submitted to DHHS, data management unit, no later than 90 days from the date services were provided;

9. DHHS shall not pay for any balance due on automobile repairs after payment is made to or on behalf of an NHEP participant;

(3) Transportation assistance shall not be paid for travel expenses that are reimbursed from another source; and

(4) DHHS shall pay public for hire transportation agencies under contract with the NH department of transportation, the United States department of transportation, or registered common carriers under RSA 376 directly for transportation services for NHEP participants who are participating in approved activities, under the following circumstances:

a. Public for hire transportation agencies under contract with the NH department of transportation, the United States department of transportation, or registered common carriers under RSA 376 shall be approved, enrolled providers of these services with DHHS;

b. The transportation services do not exceed the transportation assistance limits and adhere to the requirements identified in He-W 655.06;

c. Transportation service is payable for a monthly or a multiple ride transportation ticket cost only, up to the limit in He-W 655.06(e) (2) ; and

d. The services are authorized by DHHS or a DHHS designee.

N.H. Admin. Code § He-W 655.06

(See Revision Note at Chapter Heading He-W 600) #5171, eff 6-26-91; ss by #6446, eff 2-1-97; ss by #7243, eff 5-1-00; paragraphs (a)-(e)(2)a. amd by #8740, INTERIM, eff 10-13-06, EXPIRED: 4-11-07; paragraphs (a)-(e)(2)a. amd by #8869, eff 4-19-07; ss by #9137, eff 4-22-08

Amended by Volume XXXVI Number 28, Filed July 14, 2016, Proposed by #11123, Effective 6/22/2016, Expires 6/22/2026.