N.H. Admin. Code § He-C 6910.12

Current through Register No. 50, December 12, 2024

Section He-C 6910.12 - Notification to Applicants, Recipients, and Providers

(a) A family shall receive notification whenever child care scholarship is denied including the reason for the denial.

(b) A family and provider shall receive notification whenever child care scholarship is approved, increased, decreased, redetermined, terminated, when a child is added to or released from the wait list, or when DHHS establishes or ends the link between the child and provider that controls payments.

(c) Notifications to families and providers shall contain the following information, as applicable:

(1) The reason for notification including one or more of the following:

a. A child care scholarship approval;

b. A cost share increase or decrease;

c. A redetermination of eligibility;

d. A termination;

e. An addition to the wait list;

f. A release from wait list; or

g. Information relative to whether the child's link to the child care provider is opening or closing;

(2) Decisions impacting on-going eligibility including one or more of the following:

a. Initiation of job search activity; and

b. Initiation of a graduated phase out;

(3) The eligibility period, for an approval or redetermination;

(4) The proposed effective date of the decrease in assistance or termination;

(5) The proposed effective date at redetermination of a graduated phase out or a change in cost share;

(6) If the family is determined eligible, each eligible family member's name and DHHS recipient identification number, which is a uniquely assigned number for each assistance group member;

(7) The family cost share based on the percent of the assistance group's monthly gross income and household size per He-C 6910.18;

(8) Authorized service level, full time, half time, or part time for the child(ren);

(9) The right to appeal in accordance with He-C 6910.19 if the family is aggrieved by the eligibility decision;

(10) The DHHS decision to seek recoupment of an overpayment from either the parent, the provider or both; and

(11) Funds are now available and the child is now released from the wait list.

(d) Notifications to families in (b) above shall include the following additional information, as applicable:

(1) The maximum income limit for the family size;

(2) The total monthly gross income amount for the assistance group; and

(3) The income computation used to determine the eligibility decision.

(e) Courtesy letters impacting on-going eligibility shall include one or more of the following:

(1) At 72 days from the start of the job search, information relative to the end of the job search;

(2) At 30 days of no billing from the provider, information relative to the end of the child care link due to 60 days of no billing from the provider; and

(3) At 84 weeks of training used, information relative to the close of the lifetime limit of 104 weeks for employment related training and educational activities.

(f) When a termination is the result of the parent's failure to complete the redetermination process, the family shall not receive notification in accordance with this section.

N.H. Admin. Code § He-C 6910.12

Amended by Volume XXXIV Number 16, Filed April 17, 2014, Proposed by #10565, Effective 4/4/2014, Expires 4/4/2024.

Amended by Volume XXXVII Number 28, Filed July 13, 2017, Proposed by #12221, Effective 7/10/2017, 7/10/2027.

Amended by Volume XL Number 27, Filed July 9, 2020, Proposed by #13063, Effective 7/1/2020, Expires 7/1/2030