Section He-C 6446.24 - Record Keeping and Confidentiality(a) A foster parent shall maintain a file for each child in care, including the following information and documentation:(1) The child's name and birth date;(2) Date of the placement in the foster home;(3) Copies of the case plans;(4) Copies of Form 1552 "Child/Youth Information Sheet" (June 2020 edition), and Form 1643A "Getting to Know Me - Infant/Toddler (0-3 Years Old)" (June 2020 edition), Form 1643B "Getting to Know Me - School-Aged Child (4-10 Years Old)" (June 2020 edition), or Form 1643C "Getting to Know Me - Youth (11-18 Years Old)" (June 2020 edition), previously completed by the child's parent or previous foster parent as provided by DCYF;(5) Documents from schools, doctors, and other agencies providing services to the child in care;(6) Dates and outcomes of school conferences;(7) A record of the child's health care visits and other medical documentation as required in He-C 6446.19;(8) Legal documents and personal papers and documentation concerning the child;(9) Highlights of a child's participation in extracurricular, enrichment, cultural, and social activities; and(10) Reports of any use of restraint or seclusion per RSA 126-U:7-a.(b) The file referenced in (a) above shall be kept in a secure place in the foster home to preserve confidentiality.(c) The foster parent shall review and update the information on Form 1552 "Child/Youth Information Sheet" (June 2020 edition), previously completed by the child's parent and given to the foster parent at the time of placement, for each child in care every 6 months and when the child leaves the foster home, and submit the updated form to the case manager. Attachments to the forms may be used to supplement the information required.(d) The foster parent shall update the following age applicable form for each child in care when they reunify or transfer to an alternative placement:(1) Form 1643A "Getting to Know Me - Infant/Toddler (0-3 Years Old)" (June 2020 edition) for children ages birth through 3 years old;(2) Form 1643B "Getting to Know Me - School-Aged Child (4-10 Years Old)" (June 2020 edition) for children ages 4 through 10 years old; or(3) Form 1643C "Getting to Know Me - Youth (11-18 Years Old)" (June 2020 edition) for children ages 11 to 18 years old.(e) Legal documents and personal papers concerning the child shall be given to DCYF when the child leaves the foster family's care.(f) All identifying information, whether written, oral, imagery, or electronic, concerning the child in care, family of the child in care, or the circumstances of the child's situation shall be kept confidential.(g) Information about the safety of a child in care, the foster parents' safety, and the appropriateness of the placement shall also be confidential.(h) If a situation requires disclosure of confidential information, written consent of the parent and DCYF shall be obtained prior to disclosure.N.H. Admin. Code § He-C 6446.24
#7321, eff 7-22-00; ss by #8663, eff 6-16-06
Amended byVolume XXXV Number 10, Filed March 12, 2015, Proposed by #10788, Effective 2/21/2015, Expires2/21/2025.Amended by Volume XL Number 28, Filed July 9, 2020, Proposed by #13056, Effective 6/16/2020, Expires 6/16/2030 (formerly He-C 6446.25).