Section Ed 321.22 - School Building Aid Payments(a) School building aid shall be provided by the department from funds appropriated by the legislature to eligible local school districts and charter schools in accordance with RSA 198:15-a and Ed 321. School building aid shall be paid for construction as authorized by RSA 198:15-b,II on property owned by a school district or, city in cities with school departments, or a charter school. (b) By April 30 of each year, the department shall verify with each district the anticipated amount of school building aid to be provided in the following fiscal year.(c) For applications approved prior to July 1, 2013 school building aid payments shall be made semi-annually in October and April of each fiscal year. Semi-annual payments shall be in approximately equal amounts. In the event that payments are prorated in accordance with RSA 198:15-e, the October payment shall be 50 percent of the annual total with the full prorated reduction occurring in the April payment.(d) For applications approved after July 1, 2013, school building aid payments shall be made in 2 increments. The department shall encumber the full eligible amount of the grant in the fiscal year in which construction is expected to begin. Eighty percent of the estimated eligible grant shall be paid upon approval for payment by the department. The balance of the total grant shall be paid upon completion of construction and verification by the department. The amount of the total grant shall be calculated based on the actual cost of construction financed from eligible sources. Payment for actual costs that exceed the amount estimated at the time of approval for payment shall be subject to the availability of funds. (e) Approval for payment by the department shall be given upon completion of all of the following: (1) Vote of the legislative body of the district or the board of directors of a charter school approving the construction project and appropriating the local share of funds necessary to complete the project;(2) Approval of the project by the state board;(3) Receipt of all project documentation required by the department;(4) Approval of the project design, technical specifications, and cost estimate by the department;(5) Availability of funds in the state budget according to the priorities established by the state board pursuant to RSA 198:15-c; and(6) Receipt by the department of a copy of a signed construction contract between the school district or charter school and a contractor authorized to conduct construction business in New Hampshire by the secretary of state.(f) The department shall disburse 80% of the estimated school building aid grant to the school district or charter school. The remainder of the grant shall be encumbered until the completion of the project.(g) School districts shall submit quarterly project status updates to the department until the project is completed.(h) The department shall disperse the final grant payment based on actual costs of the project after review and verification of the information submitted with the request for final payment identified in Ed 321.21(x).N.H. Admin. Code § Ed 321.22
#8265, eff 1-22-05; rpld by #10363, eff 6-15-13
Amended by Volume XL Number 28, Filed July 9, 2020, Proposed by #13054, Effective 6/12/2020, Expires 6/12/2030.