Section Adm 807.03 - Procedure for Requesting Approval of Rental Agreements at No Cost or with a Total Value Equal to or Greater than the Governor and Council Approval Threshold(a) Following an agency's selection of the proposal that it wishes to accept under Adm 807.02 above, the agency shall, if the process has not been cancelled by the state: (1) Apply for a recommendation from the architectural barrier-free design committee in accordance with RSA 275-C;(2) Apply for approval of clean air standards testing results in accordance with RSA 10-B, or include in the text of the rental agreement conditions stating that: a. Within 30 days of the rental agreement being approved by the governor and executive council, a clean air testing report conducted in compliance with RSA 10-B shall be submitted for approval; andb. Any deficiencies revealed in the report noted in a. above as needing correction shall be remedied in a timely manner;(3) Obtain estimates for the following services, if any, if not provided by the proposed lessor or licensor under the terms of the proposed rental agreement: (4) Confer with the New Hampshire department of justice if any amendments or modifications to the standard language of the proposed rental agreement have been proposed.(b) At least 3 weeks before requesting that the governor and executive council approve the proposed lease or license agreement the agency shall, if the process has not been cancelled by the state, submit to the division:(1) The original completed rental agreement specified under Adm 808.01 or Adm 808.02 bearing the signatures of the agency and the proposed lessor or licensor, together with all attachments required by the rental agreement and the signature of the representative of the New Hampshire department of justice indicating approval of the agreement pursuant to Adm 808.01(g) or Adm 808.02(g);(2) All other materials, including copies and cover letter, that the agency intends to submit to the governor and executive council; and(3) Plans and specifications, including:a. Accurate floor plans of the rental space which are:1. Measured to scale; and2. Signed and dated by the proposed lessor or licensor and the agency, indicating that the plans are mutually accepted;b. If designated parking spaces are included in the agreement, an accurate site plan which: 1. Depicts the parking spaces and their location relative to the building and site to which they are associated; and2. Is signed and dated by the proposed lessor or licensor and the agency, indicating that the plan is mutually accepted; andc. If improvements, new construction, or renovations are to be made, accurate floor plans and detailed specifications which: 1. Identify the work that is to be undertaken and the means, methods, and materials of undertaking that work; and2. Are signed and dated by the proposed lessor or licensor and the agency, indicating that the plans are mutually accepted.(c) For the purposes of this section, the floor plans described in (b)(3)a. above shall include, at least: (1) The square footage measurements of all portions of the rented space;(2) Assigned room names or numbers;(3) Any proposed furniture lay-out which is included as part of the rental;(4) The lay-out of any rest rooms, including the location of fixtures;(5) The path of travel from the entrances to the building to the entrance of the rented space; and(6) In addition to the depiction of the spaces intended for an agency's exclusive use, a depiction of any space which is to be shared or used in common with other building occupants.(d) The submission to the division of the materials under (b) and (c) above shall constitute a request by the agency for the division's recommendation as to the proposed lease or license agreement.N.H. Admin. Code § Adm 807.03
Derived from Number 37, Filed September 14, 2023, Proposed by #13708, Effective 7/29/2023, Expires 7/29/2033 (see Revision Note at chapter heading for Adm 800).