Section Adm 807.01 - Phase II - Rental Agreement Design Development and Proposal Process(a) Following an agency's initial selection of the property or properties that are potentially suitable for rental, the agency shall, in consultation with the division and the proposed landlord's architectural representatives, if the process has not been cancelled by the state, develop architectural drawings, design development plans, parking, and site plans and specifications for each property under consideration.(b) Architectural drawings, design development plans, and specifications under (a) above shall accurately reflect the anticipated scope of work to be conducted on all interior and exterior spaces at each proposed property.(c) The individual or association submitting space for consideration shall bear any expense associated with: (1) Unless architectural drawings and specifications have been provided by the division on behalf of the agency, the development of any architectural drawings and specifications;(2) The creation of design development plans for renovating, improving, modifying, or otherwise changing the proposed space in order to meet the needs of the agency;(3) The development of any written materials which may be required under Adm 806.02(a)(6) or (7);(4) Any actual renovations, improvements, modifications, or changes to such space; and(5) Any other costs associated with the design and development process.(d) Planning or executing such plans, renovations, improvements, modifications, or changes relative to the space shall not guarantee that a binding rental agreement will be entered into by the state.(e) If the agency and division conclude that architectural drawings and specifications and design development plans for renovating, improving, modifying, or otherwise changing the proposed property have been developed which meet the agency's requirements, the agency shall, if the process has not been cancelled by the state, inform each proposed landlord under consideration of the date by which the items specified in (f) below must be provided.(f) The proposed landlord or landlords shall, if the process has not been cancelled by the state, submit to the agency a proposal relative to the property that shall, at a minimum: (1) Be submitted prior to the submission deadline established under (e) above;(2) Be in writing, signed by the individual making the proposal or a representative of the association making the proposal who is authorized to make the proposal on behalf of the association;(3) Indicate that the individual or association presently believes that it would be willing, if selected, to provide space that complies with the architectural drawings, design development plans, parking, and site plans and specifications developed under this section, according to the terms of the draft rental agreement;(4) Describe the space offered, with reference to any architectural drawings, specifications, and design development plans created;(5) State the price of the rental, calculated both by total price over the duration of the proposed agreement and according to a schedule of payments;(6) State that the proposed price shall be held for at least 180 days;(7) State whether any information submitted as part of the proposal is claimed to be exempt from public disclosure pursuant to RSA 91-A; and(8) Pursuant to RSA 21-I:11-c, include a statement signed under penalty of unsworn falsification as described in RSA 21-I:11-c and further defined in Adm 604.08(d).N.H. Admin. Code § Adm 807.01
Derived from Number 37, Filed September 14, 2023, Proposed by #13708, Effective 7/29/2023, Expires 7/29/2033 (see Revision Note at chapter heading for Adm 800).