Statutes, codes, and regulations
Nebraska Administrative Code
BANKING AND FINANCE, DEPARTMENT OFTitle 45 - BANKING RULES
Chapter 5 - SCHEDULE FOR RETENTION OF RECORDS: BANKS EXERCISING TRUST POWERS AND TRUST COMPANIES
Section 45-5-007 - TEMPORARY RECORDS

45 Neb. Admin. Code, ch. 5, § 007

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Current through September 17, 2024
Section 45-5-007 - TEMPORARY RECORDS
007.01 During active administration, an institution must retain the originals of following items for the specified time frames which commence on the first of January following the creation of said record. Any temporary record not included in this Subsection must be retained for three years following the creation of the record.

RECORD

TIME PERIOD

Annual account review documents -

2 years

Annual reports of securities held in accounts -

until superseded

Appraisal of personal property held in fiduciary accounts -

Until Superseded

Appraisal of real estate parcels held in fiduciary accounts -

Until Superseded

Audit reports and work files of internal/external auditors -

2 years

Broker/dealer invoices -

3 years

Broker/dealer transaction confirmations -

3 years

Checking account statements with paid drafts -

6 years

Check register detailing disposition of fiduciary account funds -

6 years

Contracts and agreements -

3 years after expiration

Correspondence not relative to administration of account -

3 years

Decedents' final tax returns -

3 years after filing

Farming leases -

3 years after expiration

Federal and State Estate Tax Returns -

3 years after filing

Federal and State Gift Tax Returns -

3 years after filing

Fiduciary Income Tax Returns (Fed & State) -

3 years after filing

General ledger and journal entry tickets or advices -

3 years

Income statements from account assets -

3 years after closing

Internal policies and procedures -

until superseded

Investment records -

3 years

Invoices paid from individual fiduciary accounts -

3 years after closing

Proxy statements regarding voting of company stock (standalone trust company) -

2 years

Proxy statements regarding voting rights for securities held as assets of fiduciary accounts -

2 years

Stop payment orders -

3 years

Surety bonds required by court order or other agreement -

3 years after release

Synoptic account records -

Until Superseded

45 Neb. Admin. Code, ch. 5, § 007

Adopted effective 11/25/2023