Mont. Admin. r. 2.1.101
The Facilities Management Bureau manages the following services for state agencies in the Capitol Complex and state-owned buildings in the Helena area, either directly or through the administration of service contracts: repair, maintenance, construction, energy consumption, emergency response, space allocation, lease negotiation, facility security, janitorial, pest control, grounds maintenance, and garbage collection.
The Print and Mail Services Bureau provides printing services to state agencies by operating a central facility for duplicating and binding, desktop publishing, layout and design, graphic illustration, and forms design. The bureau operates a quick copy center, administers the state photocopy pool, and manages procurement of all printing and printing-related purchases for state agencies. Mail services for state agencies in the Helena area are provided through a centralized facility that manages incoming, outgoing, and interagency mail. In addition, the bureau operates a full-service contract U.S. Post Office in the State Capitol.
The Surplus Property and Recycling Program promotes sustainable use of state-owned property by providing access to surplus property for state and local governments and nonprofits, and recycling common items and materials on the Capitol Complex.
The Risk Management Committee is composed of representatives from all state agencies. The committee is charged with assisting state agencies in managing their loss prevention, insurance, and claims activities.
The Risk Management Network, composed of state and private representatives, provides feedback and recommendations to the Risk Management and Tort Defense Division on the implementation and management of the state's loss prevention, insurance, and claims programs.
The State Accounting Bureau is the process owner of the SABHRS financial modules and provides technical assistance to agencies. The bureau prepares and publishes the state's comprehensive annual financial report (CAFR), develops the state's accounting policies and procedures, and provides technical accounting assistance to agencies. The Warrant Writer Unit manages the state payment processes, maintains the state vendor file, and issues 1099 miscellaneous forms. The Treasury Unit is responsible for maintaining accountability of all money and securities belonging to or held in trust by the state.
The Financial Services Technology Bureau is responsible for the operational support and maintenance of the enterprise financial and budget development information systems in SABHRS. The bureau works in partnership with the State Accounting Bureau, Office of Budget and Program Planning, Legislative Fiscal Division, and the State Human Resources Division. The CAFR, budget books, single audit reports, and agency financial schedules rely on the financial information housed in SABHRS.
The State Procurement Bureau procures or supervises the procurement of all supplies and services needed by the state, to ensure compliance with the Montana Procurement Act. The bureau maintains the Montana Acquisition and Contracting System (eMACS) and provides technical assistance to government agencies and the public. In addition, the bureau manages the state's vehicle fueling system, energy procurement, and all procurement card functions.
The Local Government Services Bureau is responsible for administering provisions of the Montana Single Audit Act and providing technical accounting, budgeting, financial reporting, and audit compliance assistance to local governments. The bureau maintains and publishes the local government Budgetary, Accounting, and Reporting System (BARS) chart of accounts as well as the county collection and accounting manuals. The bureau also receives and makes local government financial, budget, and audit reports available to the public.
The State Social Security Administrator is responsible for administering Section 218 of the Social Security Act, including interpreting its provisions, providing education and outreach, and ensuring proper application of Social Security coverage to all state and local government employees.
The State Employees' Charitable Giving Campaign Advisory Council, (SECGC) appointed by the director, advises the department on the SECGC's activities and implements the annual campaign plan. The council consists of state employee representatives and representatives from a statewide federation, a local federation, and an independent nonprofit organization.
The Interagency Committee for Change by Women (ICCW) was created by executive order "to create positive change for all state employees by promoting the full participation of women in state government." State agency directors appoint representatives to the committee.
The Information Technology Managers Advisory Council consists of IT managers representing state agencies in the executive, legislative, and judicial branches, the university system, and local government. The council reviews enterprise IT issues; provides feedback regarding information management policies; reviews opportunities for the application of new information processing technology; and participates in statewide IT planning efforts.
Director, Department of Administration, Room 155, Mitchell Building, 125 North Roberts Street, P.O. Box 200101, Helena, MT 59620-0101.
Architecture and Engineering Division, 1520 East Sixth Avenue, P.O. Box 200103, Helena, MT 59620-0103.
Division of Banking and Financial Institutions, 301 South Park Avenue, Suite 316, P.O. Box 200546, Helena, MT 59620-0546.
General Services Division, 1310 East Lockey Avenue, Old Livestock Building, P.O. Box 200110, Helena, MT 59620-0110.
Health Care and Benefits Division, 100 North Park Avenue, Suite 320, P.O. Box 200130, Helena, MT 59620-0130.
Risk Management and Tort Defense Division, 1625 Eleventh Avenue, Middle Floor, P.O. Box 200124, Helena, MT 59620-0124.
State Accounting Division, Room 255, Mitchell Building, 125 North Roberts Street, P.O. Box 200102, Helena, MT 59620-0102.
State Human Resources Division, Room 125, Mitchell Building, 125 North Roberts Street, P.O. Box 200127, Helena, MT 59620-0127.
State Information Technology Services Division, Room 229, Mitchell Building, 125 North Roberts Street, P.O. Box 200113, Helena, MT 59620-0113.
Montana Lottery, 2525 North Montana Avenue, Helena, MT 59601-0598.
Montana State Fund, 855 Front Street, Helena, MT 59601.
Office of the State Public Defender, 44 West Park Street, Butte, MT 59701.
Public Employee Retirement Administration, 100 North Park Avenue, Suite 200, P.O. Box 200131, Helena, MT 59620-0131.
Montana Tax Appeal Board, 600 North Park Avenue, P.O. Box 200138, Helena, MT 59620-0138.
Teachers' Retirement System, 1500 Sixth Avenue, P.O. Box 200139, Helena, MT 59620-0139.
| Boards, commissions, and councils allocated to the department for administrative purposes: | |
Boards Board of County Printing Board of Examiners Burial Preservation Board Information Technology Board Public Employees' Retirement Board State Banking Board State Compensation Insurance Fund Board State Tax Appeal Board Statewide Interoperability Governing Board Teachers' Retirement Board | Commissions Public Defender Commission State Lottery Commission Councils 9-1-1 Advisory Council Capitol Complex Advisory Council Electronic Government Advisory Council State Employee Group Benefits Advisory Council |
Mont. Admin. r. 2.1.101
2-4-201, MCA; IMP, 2-4-201, MCA