9 Miss. Code R. § 8-6-6.2
The Exceptions and Issues Committee exists under the direction of the Mississippi Association of Community Colleges (MACC) to serve the distance education needs and interests of the MSVCC consortium and its individual member colleges.
The committee shall hear exceptions cases to establish MSVCC policies and operational procedures.
Participating college presidents and the MCCB's Assistant Executive Director for eLearning & Instructional Technology may submit documented exceptions. All submissions should be routed to the committee via the MCCB Office of eLearning and Instructional Technology. Submissions must be made in writing at least 10 days prior to a meeting.
Exceptions are defined as those events that make a college unable to comply with a policy statement. [Example: The refusal to host a course for reasons such as repeated poor instructor evaluations, instructor credentials, etc.]
The committee shall hear issues cases involving MSVCC policies, procedures, communication, and other relations.
Issues are defined as events for which a college can comply with policy but wants to argue for a policy change. Issues are further defined as events occurring between individual colleges that demonstrate a lack of resolution without outside arbitration.
Documented issues are to be submitted as illustrated in Article II, section 1.B.
Membership shall be composed of no more than seven members, including one representative from each of the following areas, college president, chief academic officer, chief eLearning officer, student services official, MCCB staff member, financial officer, and instructor.
To obtain membership, nominations must be made by the chair of the represented professional group organization, including the college president position, which will be nominated by the chair of the MACC. Nomination for the MCCB staff member will be made by the MCCB Executive Director. Nominations will be presented to and confirmed by the MACC. Voting rights are granted to any member upon confirmation by the MACC.
Membership rotation shall be two members per two-year period beginning at the end of year two of committee operation. Rotation will begin with and follow the order of positions indicated in Section 1 of Article III. Colleges having outgoing members shall not nominate incoming members.
A majority vote of the membership present is required for passage of any item. Four committee members must be present to constitute a quorum for a meeting.
Committee Administration shall consist of a Chair, Vice-Chair and Secretary/Coordinator. The committee Chair shall be selected by the membership as indicated in Section A of Article V. The MCCB Office of eLearning shall provide the Secretary/Coordinator. The Secretary/Coordinator may or may not be a committee member.
The term dynamics for the Chair and Vice-Chair shall be:
* Terms of office shall be for one year.
* Officers may serve 2 consecutive terms.
* Nominations of officers shall be taken from the floor.
* Elections of officers shall be by majority vote.
* Officers shall assume office at the next called meeting.
* In the event of vacancy, the remainder of the term shall be filled by a vote of the membership at the meeting immediately following the announcement of vacancy.
The express duties of the Chair shall be:
* Officiate all committee meetings.
* Serve as the official committee spokesperson.
* Reserve the right to create subcommittees as needed.
* Reserve the right to postpone action or request additional information on any exception or issue.
* Shall report to the MACC and to the MCCB as needed. Such reporting shall be for the purpose of notifying the MACC and the MCCB of the committee decisions, and making recommendations on procedures, policy changes, or other related events.
The express duties of the Vice-Chair shall be:
* The vice-chair shall fulfill all the chair's responsibilities in the event of their absence or other warranting circumstances.
* The express duties of the Secretary shall be:
* Handle all committee secretarial work.
* Accept exceptions and issues cases.
* Coordinate committee activities
* Coordinate meeting arrangements.
* Coordinate meeting agendas.
* Supply meeting minutes and other documentation to the committee, MACC, MCCB, and MSVCC colleges as needed.
A college president, Assistant Executive Director for eLearning & Instructional Technology, or any committee member may request a special meeting. Such special meetings will be held at the discretion of the committee chair. Additionally, special meetings may be called by two or more committee members through the chair regardless of the chair's discretion.
All decisions of the Exceptions and Issues Committee are final and will be communicated by the chair to the parties directly involved. Exceptions and issues decisions will be made or continued at the regularly scheduled meeting immediately following the submission of an exception or issue. Submission must be made at least 10 days prior to a meeting.
Exceptions and Issues Committee decisions may be appealed to the MACC. Appeals must be submitted in writing to the MACC chair at least 10 days prior to the MACC meeting at which appeal will be made. An appeal shall be heard, and a decision rendered by the MACC within 60 days after an appeal has been made.
Any changes to these Bylaws must be made by the Exceptions and Issues Committee and approved for recommendation to the MACC and MCCB by most committee members.
Requests to amend these Bylaws shall be made in writing to the committee Secretary/Coordinator and may be made by any involved party.
Upon committee approval, amendments or modifications shall then be submitted to the MACC via the chair of the MACC and to the MCCB.
Effective dates for these Bylaws and any subsequent amendments or modifications indicated in Article VIII Section 1 shall be immediately upon approval by the MACC and the MCCB.
9 Miss. Code. R. § 8-6-6.2