9 Miss. Code R. § 8-5-5.1
The Provider College is the college where the course is taught. To ensure effective course sharing and continuity of services, the Provider College's primary responsibilities include:
Enrollment Tool Grades
Grades will be recorded (either manually and/or via database import) into the MSVCC ET for shared MSVCC students.
* Mid-Term Grades: Mid-term grades will be recorded in the ET for MSVCC students enrolled in MSVCC 8-week and 15-week courses. Mid-term grades will be due the Monday of the 5th week for 8-week courses and the Monday of the 9th week for 15-week courses. Mid-term grades are not required for 3- or 4-week courses.
* Final Grades: Final grades will be recorded in the ET for MSVCC students enrolled in an MSVCC course. Final grades will be due the Monday after the end of the term's final week (i.e., Final grades will be due the Monday after the end of the 8th week for 8-week courses and the Monday after the 15th week for 15-week courses).
Grade Changes
If a grade change is necessary, the instructor must report the grade change to their CELO utilizing the MSVCC Grade Change Form (APPENDIX G). If the ET grade portal is open (typically 3 days after grade due date), the CELO will enter the appropriate grade change, and no further action is necessary. If the ET grade portal is closed, the CELO must email the MSVCC Grade Change Form to the appropriate CELO(s). When requested by the Provider, a copy of the MSVCC Grade Change Form will be submitted to the MCCB via email at MSVCC@mccb.edu for revision within the ET.
Attendance
In accordance with the MCCB Enrollment Audit and Reporting Guidelines, colleges participating in the MSVCC must ensure compliance with student attendance. A student is considered in attendance for reimbursement purposes if they have not exceeded the maximum number of allowable absences in any given term. Since the ET serves as the MSVCC information sharing portal, Provider Colleges are required to record attendance by the instructor manually logging in weekly to the ET (using their unique login and password) to document attendance and/or via database import (customized SIS (Student Information System) import into the ET Data Portal). The Provider College is responsible for recording regular attendance so that the Host College may access attendance data needed for reimbursement. The Electronic Audit and Reporting System (eARS) links to the ET at the end of the term and creates a Student Schedule (SS) file download. This download is appended to the Host College's SS file by the personnel designated to perform data uploads.
Faculty Credentialing
The Provider College will provide the necessary documentation certifying each MSVCC Instructor's credentials to teach in each subject area.
* A completed Faculty Credentials Certification form should be loaded for each instructor into the Faculty Profile in the ET (APPENDIX F).
* A copy of the instructor's transcripts verifying credentials should be loaded into the Faculty Profile in the ET. Note: The instructor's SSN (Social Security Number) and birth date should be redacted prior to uploading into the ET.
Textbooks
The Provider College is responsible for the selection of textbooks. Textbook information for the MSVCC should include Term, District, ISBN (required), Type, Author (required), Title (required), Publisher (required), and Comments.
Inclusive Access
All Provider Colleges agree to indicate in the ET which courses utilize Inclusive Access. An Inclusive Access fee will be charged to the Host College, and the Provider College will receive the Inclusive Access fee via an adjustment to the MSVCC Assessment at a rate of $25.00 per credit hour. Inclusive Access is digital course content delivered to students on the first day of class through the learning management system. Due to the instructional requirement of teaching and learning materials provided through Inclusive Access, there is no opt-out option.
Syllabus
The Provider College is responsible for uploading the MSVCC Course Syllabus into the ET. Syllabus information for the MSVCC must include course information, instructor contact information, prerequisites, course description, text, and course materials, learning outcomes, instructional techniques, methods of evaluation, grading information, testing information, academic honesty policy, attendance information, and an ADA statement. The syllabus must be a PDF and utilize the following naming convention: (3 digit) District Code + (5 digit) Semester Term + Course ID + Type of file being uploaded. [Example: 2062018310178.pdf.]
Evaluations
Each college should conduct annual evaluations of provided courses.
* The MSVCC Core Course Evaluation Guide (APPENDIX H) should be used as a basis for conducting evaluations. Individual colleges can customize their evaluation instruments and processes according to local college policies and procedures. To verify quality of courses to Host Colleges, the Provider College must upload an MSVCC Quality Verification letter to participating colleges inside of the MELA Canvas course repository as a quality verification notice.
* Letters must be sent annually in October. The letters should verify quality in courses from the previous summer, fall, and spring semesters. [Example: in October 2010, letters will verify quality from the previous fall 2009, spring 2010, and summer 2010 semesters.]
* The Letter should state the following: "I have reviewed the evaluations of courses and instructors as a provider of all instructors used by my college as a member of the MSVCC for the Fall [insert semester year], Spring [insert semester year] and Summer [insert semester year] semesters. I further certify that the instructors have adequate academic preparation for courses offered, course content matches criteria as stated in the Uniform Course Numbering System in Mississippi Public Community and Junior Colleges, and all courses meet the minimum guidelines set in the MSVCC Core Course Evaluation Guide. I agree to allow all students, hosted, and provided, the opportunity to evaluate the course."
* CELOs should verify that letters have been sent.
* MSVCC shared students will be provided the opportunity to evaluate each MSVCC course in which they are enrolled for summer, fall, and spring semesters. Colleges may elect to utilize the MSVCC Student Course Evaluation Survey (Appendix I) and/or the MSVCC Student Services Survey (Appendix J). The surveys will be made available in accordance with the MSVCC Calendar.
Proctored Exams
Each college shall serve as a testing center for proctored exams. The college should provide an ideal testing environment and maintain the integrity of all exams administered.
Americans with Disabilities Act (ADA)
Each college will take whatever steps it considers prudent to address ADA compliance for MSVCC courses and students.
9 Miss. Code. R. § 8-5-5.1