WORKFORCE PROJECT MONITORING
The Mississippi Community College Board' monitoring team has organized a schedule for monitoring Workforce Development Projects for each fiscal year. The team will randomly select projects to review.
The monitoring team has the discretion and authority to review all reimbursements associated with any project when financial discrepancies are uncovered in an individual reimbursement. If the monitor observes a pattern of financial discrepancies by a project manager in more than one reimbursement, the monitor at his/her discretion has the option to review all reimbursements in all projects written by the project manager in question.
The monitor at his/her discretion reserve the right to conduct a 100% monitoring review of all projects by all fifteen community colleges at least once every five years. This means three colleges will be monitored 100% in a rotating five year cycle annually. The monitoring process includes reviewing the following:
WORKFORCE PROJECT MONITORING INSTRUMENT
Community or Junior College________________________________
Workforce Center Director ______________Date______________________
Number & Types of Projects Reviewed: Workforce___________ Basic Skills___________________
Advanced_________________ SNAP/TANF___________ Short-Term Adult_________________
CRC______________ Challenge_____________ Accountability_____________________
Planning Section
Project Review Section
Organization | Project Number |
1. ___________________________ | ___________________________ |
2. ___________________________ | ___________________________ |
3. ___________________________ | ___________________________ |
4. ___________________________ | ___________________________ |
5. ___________________________ | ___________________________ |
6. ___________________________ | ___________________________ |
7. ___________________________ | ___________________________ |
8. ___________________________ | ___________________________ |
9. ___________________________ | ___________________________ |
10. ___________________________ | ___________________________ |
If so, how often?______________________________
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If yes, which company and what were the findings?______________________________
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Needs
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Outcomes
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Workforce Project Monitoring Worksheet
School: _________________________ | Date: _____________ |
Industry Name: _______________________ | Project #: ______ |
1. Copy of the project, plus modifications and reimbursements One) _________________________________________________ REQUESTED_________________________________________________ | (Choose YES / NO / NOT |
2. Commodities (invoices) matching reimbursement requests REQUESTED _________________________________________________ _________________________________________________ | YES / NO / NOT |
3. Documentation of how expendable commodities are tracked REQUESTED _________________________________________________ _________________________________________________ | YES / NO / NOT |
4. Equipment (invoices) matching reimbursement requests REQUESTED _________________________________________________ _________________________________________________ | YES / NO / NOT |
5. Contractual Services and agreement with instructors REQUESTED _________________________________________________ _________________________________________________ | YES / NO / NOT |
6. Evaluation of training by students/trainees REQUESTED _________________________________________________ _________________________________________________ | YES / NO / NOT |
7. Sign-in sheets REQUESTED _________________________________________________ _________________________________________________ | YES / NO / NOT |
8. Demographic information on trainees REQUESTED _________________________________________________ _________________________________________________ | YES / NO / NOT |
9. Class attendance sheets (dated and signed by instructor) REQUESTED _________________________________________________ _________________________________________________ | YES / NO / NOT |
10. Written documentation monitoring the project REQUESTED (including the instructor's evaluation) _________________________________________________ | YES / NO / NOT |
11. Request for reimbursement matching the instructor's training hours, rate or REQUESTED pay per hour & fringe benefits (including preparation time & assessment hours) _________________________________________________ _________________________________________________ | YES / NO / NOT |
12. Copy of Memorandum of Agreement available for review REQUESTED _________________________________________________ _________________________________________________ | YES / NO / NOT |
13. Site visit of a local industry in the community college district for customer REQUESTED satisfaction feedback (optional) _________________________________________________ _________________________________________________ | YES / NO / NOT |
14. Documentation of travel expenditures REQUESTED _________________________________________________ _________________________________________________ | YES / NO / NOT |
Miss. Code. tit. 9, pt. 6, app 9-6-F