7 Miss. Code. R. 11-Three-2

Current through December 10, 2024

Section 7-11-Three-2 - PUBLISHERS REGULATIONS AND PROCEDURES

Publishers are required to follow the procedures below to participate in state adoption process.

A. INTENT TO SUBMIT BID

Publishers/vendors who have current textbook contracts with the State of Mississippi will receive an INTENT TO SUBMIT BID FORM and all other information necessary for the submission of a textbook bid. Failure to submit the INTENT TO SUBMIT BID FORM will not prevent publishers/vendors from submitting bids. Other interested publishers/vendors should contact the MDE Office of Instructional Materials and Library Media or download information at MDE Textbook Website.

B. CALL FOR BIDS

1. All bids for textbooks shall be submitted to the MDE by 5:00 p.m. on the date designated on the CALL FOR BIDS.

2. A textbook may be proposed and bid in only one category and cannot be currently under contract. Publishers must list each book, separately, along with the copyright price, printing edition, and grade/subject area to be considered for adoption. Bids not following the format shall not be considered.

3. No changes shall be made in the submitted BID SUBMISSION PACKET after the training activities for the State Rating Committee have begun. When a manuscript/galley is submitted for review by the committee, no substantive changes may be made in the content. (Minimum changes may be made that do not affect the compatibility of the textbooks.) The MDE reserves the right to review and grant permission before any change can be made in the title or in the content of the textbooks or series or in the manuscript. A bound official sample SHALL be filed with the MDE by 5:00 p.m. on the day preceding the adoption declaration by the SBE. Failure to meet this deadline will result in the textbook being removed from consideration for adoption.

4. Publishers SHALL make and execute a sufficient bond (executed in triplicate, Miss. Code Ann. § 37-43-25) payable to the State of Mississippi with a surety thereon. Publishers/vendors are required to provide proof that the company can secure a textbook bond with the Mississippi Department of Insurance by the date specified. If a textbook bond cannot be secured, the textbook bid shall be voided. No funds are paid to the Mississippi Department of Education. The bond will be automatically released when the contract ends.

5. Publishers must take appropriate measures to ensure that the textbooks being bid are consistent with the requirements outlined in the applicable Mississippi College- and Career-Readiness Standards. The correlation is required for each textbook/software product submitted for adoption consideration. The materials that a publishing company submits for adoption must provide comprehensive coverage of the course content as outlined in the Mississippi College- and Career-Readiness Standards. Therefore, a correlation to the content standards is required. The correlation shall be in the format listed in the bid.

6. Instructional Materials that contain obscene, lewd, sexist or vulgar material; advocating prejudicial behavior or actions; encouraging acts determined to be anti- social or derogatory to any race, sex or religion shall not be considered for adoption by the SBE (Miss. Code Ann. § 37-43-31(5)).

7. Bidders will quote their lowest net wholesale price, according to the provisions and under the conditions set forth in Miss. Code Ann. § 37-43-23.

8. Some terms used in the "Call for Bids" require clarification. For the convenience of publishers/vendors the following terms are defined:

* Textbook: Any medium or manual of instruction which contains a systematic presentation of the principles of a subject and which constitutes a major instructional vehicle for that subject (Miss. Code Ann. § 37-43-1).

* Teacher's Edition: Hardbound book that may be referred to as an Annotated Teacher's Edition or Wraparound. Digital teacher's editions may be accepted. Consideration will be given on an individual basis for companies that produce anything other than the traditional teacher's edition.

* Digital Components: Digital-based materials (e.g., assessments, multimedia, simulations, interactive presentations) adopted by the State Rating Committee including teacher and student components that are designed to support a curriculum. Digital or virtual components will be evaluated using the same rubric as printed instructional materials.

* Comprehensive or Core Materials: Core student or teacher materials that are aligned to the Mississippi College-and Career- Readiness Standards for a particular course or subject area (e.g., English Language Arts). The materials are validated externally and contain knowledge-building complex texts, problems, and assessments.

* Complementary Materials: Student or teacher materials that are aligned to most of the Mississippi College-and Career-Readiness Standards in a particular course or subject area (e.g., cursive handwriting) that may contain knowledge-building complex text, problems, and assessments.

* Ancillary Materials: Student or teacher materials that are designed to support a textbook but are not an integral part of the textbook (e.g., consumables and kits).

* Sample Copy: Any product sent by publisher/vendor to school district that is free. Complimentary copy is also a term used to refer to a sample copy.

* Examination Copy: Product sent to State Rating Committee member for their review and consideration for adoption. These materials must be returned to the MDE Office of Instructional Materials and Library Media.

C. ELECTROIC FILES FOR BRAILLE TEXTBOOKS NIMAS

Publishers/vendors shall have available a hard copy and electronic media for Braille versions of literary and non-literary subjects according to the provisions and under the conditions set forth in Miss. Code Ann. § 37-43-24. Publishers shall provide an electronic file that includes transcribed, formatted Braille files, including tactile images, that adhere to the Braille Authority of North America (BANA) standards.

UPON REQUEST, PUBLISHERS/VENDORS SHALL FURNISH, WITHIN TEN WORKING DAYS, A HARD COPY AND ELECTRONIC MEDIA TO:

Mississippi Instructional Resource Center (MIRC) 1403 Eastover Drive, Adm. Bldg. Rm. 300 Jackson, MS 39211 Phone: (601) 984-8207

7 Miss. Code. R. 11-Three-2

Amended 9/25/2023