Miss. Code. tit. 6, pt. 9, ch. 1, SMALL MUNICIPALITIES AND LIMITED POPULATION COUNTIES GRANT PROGRAM, Close-Out Process

Current through December 10, 2024

Close-Out Process

Close-Out Packages bearing the original signatures of the designated signatory officials are due to MDA within 30 days after completion of the project or 60 days from the termination date of the contract.

The close-out process encompasses a series of activities to verify that SMLPC funds have been properly spent and that the local sponsor has completed the elements of its project in a timely and acceptable manner.

The grant recipient must submit all financial, performance, and other reports required as a condition of the grant.

The tasks involved in closing out a grant include:

1. Resolution of all monitoring findings;

2. Submission of close-out report (one original copy); and

3. Submission of Certificate of Completion (two original signed copies)

The close-out process should begin when the following criteria have been met or will be met shortly.

1. All costs to be paid with program funds have been paid, including any unsettled third- party claims.

2. The recipient has fulfilled all of its responsibilities under the Funding Agreement. This includes injection of all local cash and in-kind services, other State and/or Federal funding, all private investment, and job creation/retention (where applicable).

Delays in completing close-out can result in the denial of future requests with MDA.

All monitoring findings must be resolved before the close-out can be finalized.

Miss. Code. tit. 6, pt. 9, ch. 1, SMALL MUNICIPALITIES AND LIMITED POPULATION COUNTIES GRANT PROGRAM, Close-Out Process

Adopted 7/14/2018