32 Miss. Code. R. 10-2-2.5

Current through December 10, 2024

Section 32-10-2-2.5 - Service Record Retention And Disposal

Federal and state regulations require the retention of closed service records for a period of three (3) years, beginning with the date of the final expenditure report for the year in which the record was closed.

All records must be shredded to prevent the accidental, inappropriate disclosure of confidential information. Each office is equipped with an industrial size shredder for this purpose.

The following situations may require records to be retained longer than three (3) years from exit:

1. All records involved in an administrative review and/or fair hearing must be maintained for three (3) years after a final decision is made.

2. If any litigation has been initiated, records will be retained until the resolution of all issues, or the end of the regular three-year period, whichever is later.

4. The records of clients closed in non-competitive, non-integrated, extended employment will be retained for three (3) years after the last review and reevaluation takes place.

Information entered into the agency's electronic case management system is retained indefinitely.

32 Miss. Code. R. 10-2-2.5

Adopted 8/1/2022