29 Miss. Code. R. 1-1-9.1.3

Current through October 10, 2024

Rule 29-1-1-9.1.3 - PRECEPT

1.Administration of Correctional Agencies (Central Office): Written policy, procedure, and practice provide for a public information program that is reviewed and updated at least annually [2-CO-1A-25].

2.Administration of Correctional Agencies (Central Office): Written policy, procedure, and practice provide for timely response to inquiries from the public and other agencies [2-CO-1A-26].

3.Administration of Correctional Agencies (Central Office): Written policy, procedure, and practice provide for contact with representatives of the news media [2-CO-1A-27].

4.Adult Community Residential Services:There is a public information policy that encourages interaction with the public and the news media [4-ACRS-7F-01].

5.Adult Probation and Parole Field Services:Written policy, procedure, and practice provide for a public information program that encourages contacts with the public and communication media; the policy and procedure are disseminated to employees and media representatives [PP 3-3027].

6.Adult Probation and Parole Field Services:Written policy, procedure, and practice govern the dissemination of case information to the public, and addresses confidentiality requirements, and the designation of who provides such information [PP 3-3029].

7.Administration of Correctional Agencies (Central Office): Written policy, procedure, and practice establish the agencys commitment to informing the public and the media of events within the agencys areas of responsibility. The procedures address emergency and non-emergency responses to the media and, at a minimum, include the following:

A.the identification of areas in the facility that are accessible to media representatives

B.the contact person for routine requests for information

C.identification of data and information protected by federal or state privacy laws, or federal and state freedom of information laws

D.special events coverage

E.news-release policy

F.the designation of individuals or positions within the agency authorized to speak with the media on behalf of the agency [2-CO-1A-27-1].

8.Adult Correctional Institutions:Written policy, procedure, and practice establish the facilitys commitment to informing the public and the media of events within the facilitys areas of responsibility. The procedures address emergency and non-emergency responses to the media and, at a minimum, include the following:

A.the identification of areas in the facility that are accessible to media representatives consistent with preserving inmates right to privacy and maintaining order and security

B.the contact person for routine requests for information

C.identification of data and information protected by federal or state privacy laws, or federal and state freedom of information laws

D.special events coverage

E.news release policy

F.the designation of individuals or positions within the facility authorized to speak with the media on behalf of the facility [4-4021].

9.Adult Probation and Parole Field Services:Written policy, procedure, and practice establish the agencys commitment to informing the public and the media of events within the agencys areas of responsibility. The procedures address emergency and non-emergency responses to the media and, at a minimum, include the following:

A.the identification of areas in the facility that are accessible to media representatives;

B.the contact person for routine requests for information;

C.identification of data and information protected by federal or state privacy laws, or federal and state freedom of information laws;

D.special events coverage;

E.news-release policy; and

F.the designation of individuals or positions within the agency authorized to speak with the media on behalf of the agency [PP 3-3028].

10. The Communications Division will assist in the collection, coordination and dissemination of factual information as it relates to MDOC.

11. The Communications Division consists of:

A. Communications Director

B. Communications Specialists

C. Director of the Division of Victim Services

D. Director of SAVIN (statewide automated victim information & notification)

12. The Communications Director will develop procedures to ensure:

A.Adult Correctional Institutions:Written policy, procedure, and practice provide for a public information program that encourages interaction with the public and the media [4-4020].

B. Define the scope of information to be released as defined by the Mississippi Open Records Act and MDOC Freedom of Information policy and procedures

C.Adult Correctional Institutions:Written policy, procedure, and practice provide that requests from federal, state, and local legislators and executives for information about operations or specific inmates are responded to promptly by facility staff and with due regard to privacy protection statutes [4-4019].

D. Collect, coordinate and disseminate information to the media and public while preserving offender rights to privacy and maintaining order and security

E. Coordinate press conferences, requests for interviews, tours and special events

F. Coordinate with Commissioner or designee on the collection, coordination and dissemination of information related to an extraordinary event or critical incident

G. Coordinate with Commissioner or designee on media activities related to Death Row and executions.

29 Miss. Code. R. 1-1-9.1.3

Miss. Code Ann. § 25-61-1, 47-5-10.