Rule 22-22-1.2 - MeetingsA. The Commission renders advice to the department through the holding of public meetings on the third (3) Tuesday of each month at 9:00 a.m. in the Bolton Building, 1141 Bayview Avenue, Biloxi, Mississippi.B. The Commission may vote to conduct its monthly meetings at a different time and location which will be made known to the public.C. Extraordinary and special meetings may be called and conducted in accordance with the Mississippi Open Meetings Act. The meetings will be guided by and in general conformity with Roberts Rules of Order. However, failure to strictly comply with parliamentary procedure shall not be cause for reversal of any Commission action. Only Commission members may raise a point of order and must do so contemporaneously with the objectionable action.D. Meetings may consist of an educational session for the Commission to receive information and reports which require no Commission action.E. Minutes are not required to be kept for an educational session other than a listing of the presenters and topics covered during the educational session.F. The Commission may enter into executive session for the transaction of public business as permitted in Miss. Code Ann. § 25-41-7.G. Official minutes of the regular monthly meetings will be transcribed, certified, and preserved as a public record. Final actions recommended to and approved by the Executive Director during an Executive Session shall be read into the record upon return to the regular meeting. Minutes from each proceeding meeting shall be approved by the Commission and final actions taken by the Executive Director based upon the Commission's recommendation shall become part of the official record to be maintained by the Department.H. A chairman and vice-chairman will be elected by the Commission members each year in July.I. All members of the Commission are strongly encouraged to attend all regular and special meetings of the Commission. Any member who does not attend three (3) consecutive regularly scheduled meetings may be subject to removal by a majority vote of the Commission members.J. A simple majority of the Commission constitutes a quorum and an act of the majority will constitute Commission action.K. An agenda will govern the conduct of business of each Commission meeting. The Executive Director is responsible for establishing the agenda and distributing it along with copies of documents that will be considered to each member not later than seven (7) days prior to each regularly scheduled meeting.Miss. Code Ann. § 25-41-1 through § 25-41-17