2 Miss. Code. R. 903-3.2
The funds authorized for cost share assistance will be controlled by the Mississippi Soil and Water Conservation Commission. Each year, after receiving budget requests from the districts, the Commission will make the allotments to the districts based on available funds. Even though a district is allotted funds, the funds will remain in the State treasury in the name of the Mississippi Soil and Water Conservation Commission.
The districts will obligate allotments by the approval of cost share applications. In no case may a district approve more applications for cost share assistance than the total amount of funds allotted.
Each district receiving an allocation of cost share funds will maintain a ledger showing the amount of the allocation received by the district from the Commission, a list of obligations (approved applications) and amount of each, and amount of un-obligated funds available. This general ledger for cost share allocations must be maintained in addition to the case files maintained on each applicant. A new general ledger must be begun for each allocation (which will generally be one for each year, July 1 - June 30). See form MCSP-3.
Each district will submit to the Commission a report summarizing the general ledger on a quarterly basis (October 1, January 1, April 1, and July 1).
2 Miss. Code. R. 903-3.2