18 Miss. Code. R. 20-1-1-V.6
MS DOE WX BIL WAP has established the policy of evaluating subgrantees program effectiveness. A quality rating (Good, Fair, and Poor),shall be established by consideration of factors including, but not limited to:
Program Administration
Performance Analysis
MS DOE WX BIL WAP measures productivity via weekly and monthly subgrantees reporting. The Subgrantees are required to submit the following:
Weekly Reports:
* The number of homes completed
* Type of fuel
* Demographic information
Monthly Reports:
* Final report on homes completed (Along with required documentation. See V.4)
* Final report on types of fuel
* Final demographics report
* Final Monthly Expenditures, and
* Energy savings report.
The above reports will be compared monthly to ensure cost effectiveness, accountability, quality of service and adequate training is provided.
If the findings are determined based on a flagrant and/or frequent noncompliance, this is considered to be a serious impact on the agency's ability to continue to operate the program effectively. Steps will be taken to suspend or terminate funding.
Once an agency is placed on special conditions either a conditions plan of action will be put in place or as stated above funding will be suspended or terminated. The decision for removal of special conditions will be based on the following:
* The nature of the findings yielding the special conditions (are the same findings recurring?)
* The agency's responsiveness to the special conditions (were the findings resolved promptly? Completely? With attention to the cause of the finding?)
* The Program Manager's assessment of the agency's potential for improving overall performance to an acceptable level.
18 Miss. Code. R. 20-1-1-V.6