15 Miss. Code. R. 9-97-6.3.3
The following applies for requesting payment of MQHC Grant Program funds:
Grantees are to request payment of MQHC Grant Program funds on a monthly basis.
MQHC Grant Program Payment Request Sheets along with supportive documentation must be submitted when requesting payment.
A cover letter requesting the monthly payment signed by the Chief Executive Officer of the center must be submitted with each individual monthly payment request. The letter must be on the grantee's letterhead and must indicate the state fiscal year of the grant, the month for which payment is being requested, and the amount being requested.
No payment request will be approved for grantees with unresolved MQHC Grant Program monitoring findings until the findings are resolved. Grantees must adhere to the following procedure when requesting payment of grant MQHC Grant funds.
Requests for payments cannot be processed prior to MSDH's approval of a MQHC contract agreement between the MSDH and the Mississippi Qualified Health Center. Payments will only be approved for activities for the contract period.
Requests for payments cannot exceed the contract amount.
The final payments requests must be submitted to the MSDH no later than thirty (30) days after the end date of the contract. The contract period will be listed on the contract. Failure to submit the final payment request and all required supportive documentation by this deadline may result in the MSDH not being able to process the payment request through our finance department.
Grantees are submit payment requests to the MSDH by the 15th day of the month immediately following the month for which the request is being made (for example, the payment request for the month of October should be received at the MSDH by November 15th).
Incomplete and or incorrect payment requests submitted by grantees will not be approved for payment until all deficiencies are corrected. MSDH MQHC Grant program staff will notify grantees when payment requests are incomplete and or incorrect and provide assistance.
Once payment requests are approved by the MSDH Primary Care Office, the payment request is submitted to the MSDH, Office of Finance.
15 Miss. Code. R. 9-97-6.3.3