12 Miss. Code. R. 6-3.124.01
The P-1 process should now be accomplished by using an electronic method. The paper process has been phased out; however, there are still some instances where the electronic process cannot be used. Instructions for entering an electronic P-1 are shown on the Office of Purchasing, Travel and Fleet Management website. The P-1 i s used when requesting authority to purchase commodities under the following conditions:
The P-1 originates at the agency level. The agency submits the request and applicable attachments electronically. If approval is granted, the agency is notified electronically and may then issue the appropriate purchase order. All electronic documents are archived electronically for future reference.
P-1' s for a lease-purchase are processed using paper P-1' s. Rather than returning the two (2) copies to the agency, only one (1) copy is returned to the agency. One (1) copy is forwarded to the Bureau of Financial Control where it is kept on file for the duration of the agreement. The agency must then reference the P-1 number on each purchase order pertaining to the agreement. Agencies should refer to the online P-1 document for proper instructions.
12 Miss. Code. R. 6-3.124.01