Section 12-6-2.102.05 - Public Procurement Review Board (PPRB) ApprovalThe requesting agencies are required to submit a Request for Authority to Purchase, P-1, to the Office of Purchasing, Travel, and Fleet Management (OPTFM) f or certain purchases. In certain situations, as outlined below, the OPTFM will be required to obtain Public Procurement Review Board (PPRB) approval prior to processing the requests. Agencies are advised that they shall not award any purchase or construction contract prior to approval by the Public Procurement Review Board (PPRB) if the purchase or construction contract is one which requires PPRB approval. When approval requests are received, the OPTFM will assign the request to a DFA Contract Analyst who will evaluate the request and provide a recommendation to the Board. The Public Procurement Review Board (PPRB) has regularly scheduled meetings on the first Wednesday of every month. Requests should be submitted to the OPTFM not later than the deadline posted on PPRB's website. Requests received after this time shall be delayed until the next regular meeting of the Board. The Public Procurement Review Board (PPRB) requires that the following items be brought before the Board for approval:
(1) Any request for any purchase authority (to include multiple purchases or a "not to exceed" amount), award, or awards (when such awards are the result of one competitive procurement) which exceed $500,000 of commodities, goods, merchandise, furniture, equipment, automotive equipment of every kind, and other personal property purchased by the agencies of the state, but not commodities purchased for resale or raw materials converted into products for resale as provided by Section 31-7-1(e), Mississippi Code of 1972, Annotated; (2) Regulations governing the approval of contracts let for the construction and maintenance of state buildings and other facilities;(3) Proposed equipment acquisition schedules for Master Lease Purchase Program (Section 31-7-10, Mississippi Code of 1972, Annotated);(4) Cancellation of Mississippi Department of Corrections contracts on minutes (Section 47-5-107, Mississippi Code of 1972, Annotated);(5) Policies and procedures which relate to the purchasing of commodities, goods, merchandise, furniture, equipment, automotive equipment of every kind, and other personal property purchased by the agencies of the state, but not commodities purchased for resale or raw materials converted into products for resale as provided by Sections 31-7-1(e), and 31-7-9, Mississippi Code of 1972, Annotated; (6) Rules and regulations regarding the sale or disposal of property (Section 29-9-9, Mississippi Code of 1972, Annotated);(7) Regulations governing any leases or rental agreements for space outside the buildings under the jurisdiction of the Department of Finance and Administration (as defined in the DFA Bureau of Building, Grounds and Real Property Management Leasing Manual);(8) Regulations governing contracts for engineering or architectural services related to construction and maintenance of state buildings and other state facilities; and(9) Requests for exemptions from utilizing reverse auctions submitted by state agencies and governing authorities.12 Miss. Code. R. 6-2.102.05