Section 12-6-10.106.04 - Procedures for Single-Source Items, Firm Price(1)For items wherein the agency cannot obtain competitive bids but can obtain firm prices for a fixed period of time, the agency should submit an electronic Request for Authority to Purchase, P-1. (2) The agency should submit a copy of the proposed prices(3) The agency should also submit any letters of justification or information which relate to the proposed contract(s). This should include an explanation why the need fulfilled by the commodity cannot be met by any other available product. (4) The Office of Purchasing, Travel and Fleet Management will approve the contract at which time the agency will receive an e-mail notification of approval and may then begin issuing purchase orders against the contract.(5) All purchase orders issued by the agency, during the term of the contract, for the commodities covered, shall indicate the P-1 number in the space provided.12 Miss. Code. R. 6-10.106.04