12 Miss. Code. R. 3-20-200.17

Current through December 10, 2024

Section 12-3-20-200.17 - RECEIPT OF OUTSIDE FUNDING SOURCES

The Bureau may accept grants and outside funding sources from an Institution, Agency or Department. These sources may come in the form of:

A.GRANTS:

1. The Using Agency may have applied for and received grants (i.e., federal, energy, etc.) which are to be used for various kinds of construction projects. Special Note: The Bureau will not respond or allocate funds as matching money for grants unless it has been informed prior to the filing of an application for such grant. The Using Agency must inform the Bureau, prior to the time an application for grant funds is made, that it will request funds from the Bureau as matching money if the application is approved. A written statement of Scope, Budget and Grant information must be included with the request. In addition, if the Bureau is to request the Grant Funds or if the Using Agency is to request the funds, this should be indicated when the Bureau is first notified.

B.OTHER SOURCES:

1. The Using Agency may have received General Funds and/or reimbursement monies (i.e., Medicare, Medicaid) which may be used for construction projects.

Both of these funding sources are considered outside funding sources to the Bureau. These funds may be forwarded and received by the Bureau when a Receivable has been established in a Project. The Using Agency must submit the Notification to Transfer Funds form to the Bureau. [See Appendix 200.] Once the monies have been received into a Project, these will be used for the Project's planning and construction.

No construction contracts will be executed until all the outside funds have been received by the Bureau to support the awarded Contract. If funds are to be received in increments (reimbursement basis via grant funds), the Using Agency should notify the Bureau in the early stages of planning.

The Using Agency also has the option to expend the funds directly to the Professional and/or Contractor rather than forwarding them to the Bureau. A preapproved arrangement between the Bureau and Using Agency should be made during initial discussion of the Project as to how these funds will be expended and by whom. Special Note: The Bureau must reappropriate outside funds each year until they have been expended.

12 Miss. Code. R. 3-20-200.17

Adopted 11/25/2016

Amended 3/15/2021