Mich. Admin. Code R. 432.1203

Current through Vol. 24-19, November 1, 2024

Section R. 432.1203 - Records retention

Rule 203.

(1) Each casino licensee or supplier licensee shall maintain, in a place secure from theft, loss, or destruction, adequate records of its business and accounting operations. A casino licensee or supplier licensee shall make the records available to the board, upon request, within a reasonable time period prescribed by a subpoena duces tecum or by written request of the board, the executive director, or his or her designee. A casino licensee or supplier licensee shall hold the records for not less than 5 years. The records shall include, but not be limited to, all of the following:

(a) All correspondence with, or reports to, the board or any local, state, or federal governmental agency.

(b) All correspondence concerning the acquisition, construction, maintenance, or business of a proposed or existing casino or support facility.

(c) A personnel file on each employee.

(2) Notwithstanding subrule (1) of this rule, a casino licensee or supplier licensee shall hold copies of all promotional and advertising material, records, or complimentary distributions for all casinos and related casino enterprises for at least 1 year, unless otherwise requested by the board.

(3) A casino licensee shall keep and maintain accurate, complete, legible, and permanent records of any books, records, or documents pertaining to, prepared in, or generated by, the casino gambling operation, including, but not limited to, all of the following:

(a) Forms.

(b) Reports.

(c) Accounting records.

(d) Ledgers.

(e) Subsidiary records.

(f) Computer generated data.

(g) Internal audit records.

(h) Correspondence.

(i) Personnel records.

A casino licensee shall keep and maintain the books, records, or documents in a manner and form approved or required by the board.

(4) A casino owner shall organize and index all required records in a manner that enables the board to locate, inspect, review, and analyze the records with reasonable ease and efficiency.

(5) Nothing in this subrule shall be construed to require disclosure of documents subject to the attorney-client privilege if the licensee or applicant informs the board of the existence of the document, a general description of its contents, and the basis for the privilege.

Mich. Admin. Code R. 432.1203

1998-2000 AACS